[Hiring] Staff, Lease Administration Analyst @The RMR Group

Role Description

The Staff, Lease Administration Analyst role requires a thorough understanding of lease documents as well as integrating lease documents on behalf of The RMR Group Inc. and its subsidiaries into a centralized database which is the foundation of reporting analysis utilized by the broader organization. This role requires the candidate to accurately discern and abstract lease documents, ensuring the financial terms of the deal are accurately represented in Yardi, the system of record, to ensure accurate reporting for the broader organization. This role requires close coordination with various business functions of Accounting, Asset Management, Asset Services, and Legal departments.

Responsibilities

• Integrate Executed Deals received and incorporate vital data within the Yardi application.
• Abstract critical lease terms, including recovery clauses, for new Leases, Lease Amendments, Lease Terminations, Assignments, and other lease documents within Yardi.
• Review and approve lease abstractions processed by third-party for Executed Deals.
• Ensure abstractions properly capture Revenue Recognition items and Encumbrance data for effective reporting.
• Review and approve lease abstractions processed by third-party for Acquisition related deals.
• Assess the impact of Revenue Recognition items on Straight-Line Rent Calculations and collaborate with Accounting Manager and Manager, Lease Administration.
• Maintain open communication with Real Estate Services regarding building square footage modifications, lease document status, and other open portfolio issues.
• Identify tenants in Holdover status with Real Estate Services monthly.
• Create and execute the approval process and posting of monthly Recurring Charges and miscellaneous billings/adjustments.
• Calculate Consumer Price Index (CPI) Adjustments monthly.
• Coordinate and process reconciliation of accounts with outstanding A/R issues.
• Assist with the calculation and booking of Percentage Rent and Sub-Rent Receivable Income, when applicable.
• Resolve discrepancies relating to tenant lease files with Records Management Administrators.
• Assist with new acquisitions by setting up core Tenant information in Yardi.
• Support capital recycling efforts and the Estoppel Management process.
• Integrate new annual escrows for Operating Expenses and Taxes, maintaining Recovery Clause data and accurate Tenant base information in Yardi and Excel templates.
• Discuss lease document status and open issues with the Manager and follow up as needed.
• Assist with reconciliation of Yardi and Executed deals in RMR Reporting as part of the monthly close process.
• Perform special projects as needed, including support for internal and external audit requests.

Qualifications

• Bachelor’s degree.
• Proficiency with accounting software package (Yardi) preferred.
• Proficiency with Excel and other Microsoft applications.
• Keen attention to detail, self-motivation, flexibility, a solution mindset, and excellent organizational and interpersonal skills.
• Exceptional verbal and written communication skills.
• Overall knowledge and interest in the commercial real estate industry.
• Working knowledge of leases is a plus.
• Ability to work with evolving technologies and business applications, including AI-assisted tools.
• 3+ years of commercial real estate lease administration experience.
• Ability to interpret complex retail and commercial lease language and understand accounting requirements of leases.
• Ability to work in a fast-paced, collaborative, and results-driven environment.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life & Disability Insurance
• Health Savings Account (HSA) & Flexible Spending Plans (FSA)
• 401(k) Plan with Employer Match
• Holidays, Vacation & Sick Time
• Parental Leave
• Tuition Assistance
• Matching Gift Program
• Wide Array of Voluntary, Employee-Paid Benefits including Critical Illness & Accident Insurance, Identity Theft Protection & Pet Insurance