SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT @VaVa Virtual Assistants

[Hiring] SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT @VaVa Virtual Assistants

Feb 23, 2025 - VaVa Virtual Assistants is hiring a remote SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT. 💸 Salary: unspecified. 📍Location: USA.

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Role Description

We are looking for a skilled Senior Executive Administrative Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction.

Represent VaVa Virtual Assistants in a Positive & Professional Manner
Demonstrate an exceptional work ethic and a positive attitude in all interactions
Ensure all communication reflects the company’s values and level of professionalism
Embrace VaVa values, standards, and contribute to a thriving company culture
Take Ownership of Client Satisfaction
Lead and manage client accounts and interactions
Understand and anticipate client needs while also communicating progress and updates
Address challenges and problem solve without compromising quality of service
Demonstrate a commitment to excellence in high-quality work and attention to detail
Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service

Responsibilities

Maintain an empty inbox, automate email processes, and integrate program tools
Manage complex calendars, coordinate schedules, and ensure seamless communication
Assume a leadership role within the organization and provide direction to the team
Oversee project members, timelines, and goals, and allocate resources effectively
Plan for long-term success by aligning business objectives with project goals
Demonstrate flexibility and adaptability by adjusting to changing needs and priorities
Ability to address complex issues and diffuse crisis situations with clear decision making
Gather, analyze, and provide information that can be used to make strategic decisions
Demonstrate expertise and in depth understanding of company operations and budgets
Serve as a trusted liaison between senior-level executives and external stakeholders
Well-versed in advance office, scheduling, database, and industry-specific software
Handle other administrative support tasks as requested

Qualifications

Must reside and be authorized to work in the United States
At least 5 years of the demonstrated experience outlined above
At least 5 years of experience working full-time in a virtual role
Available at least 20 hours per week to support high-touch, deliverable-focused clients.

Technical Qualifications

Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients.
Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues.
Experience making travel arrangements and handling last minute changes.
Experience with high-volume email inboxes and calendar management.
Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools.

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📍	Be aware of the location restriction for this remote position: USA
‼	Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.

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SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT @VaVa Virtual Assistants

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Salary 💸 unspecified	Remote Location USA
Job Type contract	Posted Feb 23, 2025

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📍	Be aware of the location restriction for this remote position: USA
‼	Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.

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[Hiring] SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT @VaVa Virtual Assistants

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