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SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT @VaVa Virtual Assistants

[Hiring] SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT @VaVa Virtual Assistants

Feb 23, 2025 - VaVa Virtual Assistants is hiring a remote SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT. 💸 Salary: unspecified. 📍Location: USA.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

We are looking for a skilled Senior Executive Administrative Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction.

  • Represent VaVa Virtual Assistants in a Positive & Professional Manner
  • Demonstrate an exceptional work ethic and a positive attitude in all interactions
  • Ensure all communication reflects the company’s values and level of professionalism
  • Embrace VaVa values, standards, and contribute to a thriving company culture
  • Take Ownership of Client Satisfaction
  • Lead and manage client accounts and interactions
  • Understand and anticipate client needs while also communicating progress and updates
  • Address challenges and problem solve without compromising quality of service
  • Demonstrate a commitment to excellence in high-quality work and attention to detail
  • Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service

Responsibilities

  • Maintain an empty inbox, automate email processes, and integrate program tools
  • Manage complex calendars, coordinate schedules, and ensure seamless communication
  • Assume a leadership role within the organization and provide direction to the team
  • Oversee project members, timelines, and goals, and allocate resources effectively
  • Plan for long-term success by aligning business objectives with project goals
  • Demonstrate flexibility and adaptability by adjusting to changing needs and priorities
  • Ability to address complex issues and diffuse crisis situations with clear decision making
  • Gather, analyze, and provide information that can be used to make strategic decisions
  • Demonstrate expertise and in depth understanding of company operations and budgets
  • Serve as a trusted liaison between senior-level executives and external stakeholders
  • Well-versed in advance office, scheduling, database, and industry-specific software
  • Handle other administrative support tasks as requested

Qualifications

  • Must reside and be authorized to work in the United States
  • At least 5 years of the demonstrated experience outlined above
  • At least 5 years of experience working full-time in a virtual role
  • Available at least 20 hours per week to support high-touch, deliverable-focused clients.

Technical Qualifications

  • Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients.
  • Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues.
  • Experience making travel arrangements and handling last minute changes.
  • Experience with high-volume email inboxes and calendar management.
  • Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools.

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Back to Remote jobs  >   All others
SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT @VaVa Virtual Assistants
All others
Salary 💸 unspecified
Remote Location
USA
Job Type contract
Posted Feb 23, 2025
Apply for this position Unlock 52,694 Remote Jobs
📍 Be aware of the location restriction for this remote position: USA
Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
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