[Hiring] Office Administration Records Transfer Assistant @HRS Talent Solutions

Role Description

The Archive Transfer List Assistant prepares a dependable list of records during the transfer of approved digital records from a working folder to an archive. This remote role focuses on traceability and does not involve making decisions about document retention or deleting records.

• Prepare a list of transferred records, checking file references and recording completed moves under employer’s instructions.
• Compare supplied lists with available files, noting any missing or differently referenced items and seeking clarification.
• Ensure transfers follow the defined scope and leave a usable record.
• Show original references, specified destinations, and whether moves have occurred for each item on the list.
• Mark unresolved issues instead of adding them to the completed count.
• Check that files open in their approved destinations and are locatable by colleagues using the list.
• Flag previous versions of files with the same name for decision-making instead of overwriting them.
• Pass records outside permissions to authorized colleagues.
• Keep exceptions separate from completed moves, noting distinct issues for resolution.

Qualifications

• Previous office administration or records experience is helpful but not required.
• Comfortable using digital folders, comparing filenames, and writing short status notes.
• Transferable examples include organizing course files or maintaining a shared project folder.
• No need to know records law or make independent retention decisions; training will cover assigned steps.

Requirements

• Ability to read authorized lists and identify files in scope.
• Compare file names, references, and counts with the source folder.
• Record missing, inaccessible, or conflicting items.
• Move only files permitted by the procedure.
• Check that the destination contains the intended file.
• Update the transfer list with completed actions.
• Ask about duplicate names before overwriting anything.
• Send concise completion or exception notes to requesting colleagues.

Benefits

• Remote work opportunity.
• Flexible full-time or part-time arrangements available.
• Hourly rate of £29.75–£31.75.

Application Process

Please highlight any experience moving or cataloguing files, checking a list against a folder, or documenting exceptions. Formal archive work is not necessary. Newcomers who can follow authorized instructions carefully are welcome. If selected for the next step, you may be asked to complete an application on the hiring company’s website. Your CV should reflect the practical organization habits required for this role.