[Hiring] Office Administration Meeting Invitations Assistant @HRS Talent Solutions

Role Description

The Meeting Invitation Details Assistant checks and sends routine invitations for meetings that others have already agreed to hold. This remote office administration job focuses on names, times, links, and short instructions.

• Work from the approved meeting details.
• Receive requests naming the meeting, intended participants, and confirmed time.
• Check that the calendar entry, invite text, and online link agree before sending.
• Clarify any discrepancies in time or missing links.
• Pay attention to time zones when colleagues are in different places.
• Use the system and approved instruction consistently.
• Ensure messages provide enough information for participants to understand where to join and if any documents have been shared in advance.
• Test that links are present and functional.

Ask the organiser before sending when:

• The calendar time and the instruction email differ.
• The attendee list includes a person whose access is unclear.
• The meeting link belongs to an older invitation.

After the invitation is sent:

• Update existing events under the approved instruction if changes occur.
• Keep a record of changes to maintain one consistent event.

After an approved change, check:

• The revised invitation shows the new time or link.
• The recipient list remains the intended one.
• The older event is not still circulating as a separate active meeting.

Details to check before release:

• Meeting title and confirmed date.
• Start and finish time in the calendar system.
• Intended recipients and any optional attendees identified by the organiser.
• Online meeting link and a clear joining instruction.
• The correct approved attachment or shared document link.
• Whether an earlier invitation needs an update rather than a new event.

The position includes internal customer service when a colleague needs help locating a meeting link or understanding an updated invitation.

Qualifications

• Ability to check names and dates.
• Ability to write a short clear note.
• Recognize that a changed time needs a changed invitation.
• Experience in organizing group sessions in study or volunteering is beneficial.

Requirements

• No specific experience with a video meeting platform is required.
• People new to office work are welcome.
• Previous calendar coordination or office administrative experience can help, but it is not necessary.
• A home office area with a reliable way to focus on calendar details supports this remote role.

Benefits

• Full-time or part-time arrangements may be offered.
• The pay range is £31.00–£33.00 per hour.

Application guidance

• Show any practical experience preparing invitations, checking joining details, or coordinating a small group.
• A prior executive assistant title is not needed.
• The employer will teach the specific calendar system and expects careful follow-through.
• If selected for the next step, you may be asked to complete an application on the hiring company’s website.
• Keep your CV focused on the tasks you have actually handled.