[Hiring] Newsletter List Preparation Assistant @HRS Talent Solutions

Role Description

A campaign team has finished writing a newsletter, but the recipient list still needs careful preparation. The Newsletter List Preparation Assistant checks assigned online contact records, applies approved grouping rules, and flags uncertain or missing details before someone else sends the campaign. This is a remote administrative role. It is not a copywriting, advertising strategy, or sales position.

The list before the send

• The team's instructions may say to include subscribers in a particular category who have a valid permission status.
• You would use the approved criteria, review the resulting segment, and report anomalies such as a missing category or a person who appears twice.
• You must respect unsubscribe and consent records.
• If the system's status conflicts with a spreadsheet supplied by someone else, do not decide which to override on your own. Make the discrepancy visible to the campaign owner.
• A useful final preparation record includes:
  • What source was used
  • The criteria applied
  • The number of contacts returned
  • Any exceptions still awaiting a decision
• You may also check whether a test message went to an internal reviewer, but you will not launch an external send unless the employer expressly authorizes that duty.
• A wrong list can affect trust, so slow down when a field looks inconsistent.

Day-to-day duties

• Follow a supplied campaign brief and recipient criteria.
• Check the assigned web-based contact list for duplicate or incomplete records.
• Apply approved tags or segments within your access level.
• Preserve opt-out and consent information exactly as recorded.
• Note the source and count used for a list review.
• Flag conflicts to the marketing lead before an email goes out.
• Maintain a simple status record for pending list work.
• Coordinate with the content or campaign owner on a test-send checklist.

Qualifications

• Experience in customer service, office administration, volunteer mailing lists, or another area that required accurate records.
• Direct marketing experience is a bonus, not a condition.
• Willingness to double-check filters and write concise notes about exceptions.
• Familiarity with spreadsheets is helpful, but an advanced marketing certification is unnecessary.

Requirements

• This remote opening could be part-time or full-time.
• A suitable private workspace; a home office is one option for handling contact data.
• The employer will explain its actual send approval and system access during hiring.

Benefits

• Flexible work hours (part-time or full-time).
• Remote work opportunity.

To be considered

• Show an example of maintaining a list, following a selection rule, or noticing a data inconsistency. It can come from a job, study, or community activity.
• You do not need to claim campaign management experience for this assistant role.
• The next stage may ask shortlisted candidates to apply through the hiring company’s website.
• The hiring team will clarify the exact newsletter process for the opening.