[Hiring] Interview Material Coordinator @HRS Talent Solutions

Role Description

The Interview Material Coordinator checks the approved schedule, selects the assigned information packet, and ensures candidates and interviewers receive the correct version through the employer's online process. This is a remote administrative support role. You will not select candidates, write assessment criteria, or share confidential interviewer notes with applicants.

What belongs in the packet:

• The team may provide a role summary, joining instructions, a schedule, and a standard explanation of the interview format.
• Check that each item applies to the opening and stage.
• Ensure accurate accommodation contact information and route related requests appropriately.
• Do not demand private details from a candidate in a general email.

Day-to-day duties:

• Review the confirmed interview and associated online applicant record.
• Choose the current approved materials for the correct role and stage.
• Check dates, time zones, names, and meeting links.
• Send candidate-facing and internal materials to their permitted recipients.
• Record delivery status and flag an undelivered message.
• Refer content questions and accommodation requests appropriately.
• Remove or replace a superseded item under the recruiter's instruction.

A private home office or similar environment is appropriate for candidate information. The hiring company will confirm systems and coverage hours.

A packet may be reissued when an interview time changes:

• Check whether the candidate has already received the old version.
• Notify the recruiter if a correction notice is needed.
• Do not send a second full packet without confirming which invitation is current.
• A clear version label reduces confusion for both the interviewer and applicant.

Sometimes a recruiter changes the interview format after the original packet has been assembled:

• Check which instructions are current before circulating a replacement.
• Make a brief note of who received each version.
• If a candidate cannot open a link, use the approved alternate delivery route and inform the recruiter.
• Do not forward an internal scoring guide simply because it shares a file name with the candidate packet.

You might also compare an interviewer's calendar entry with the candidate message before distribution:

• A confirmed time, a tentative hold, and a cancelled interview should lead to different actions.
• When a change occurs close to the meeting, flag it to the coordinator promptly.

This work rewards steady communication, not prior recruiting credentials. A beginner who has checked school notices, event instructions, or appointment emails can bring relevant experience.

Qualifications

• Customer service and office administration experience are relevant.
• Recruiting experience is helpful but unnecessary.
• Ability to follow a checklist and compare versions.
• Experience in maintaining information consistency.

Requirements

• A private home office or similar environment is appropriate for candidate information.
• Ability to communicate effectively and manage information accurately.

Benefits

• Remote work opportunity.
• Training provided on the applicant system and confidentiality rules.

Company Description

The recruiting team may ask applicants moving forward to complete an application on the company’s website. The recruiter will explain the interview materials handled in this position.