[Hiring] Executive Assistant to the Executive Director of Advancement @Brentwood School

Role Description

Brentwood School, a vibrant and diverse K-12 independent school, is looking for an Executive Assistant to the Executive Director of Advancement to start as soon as possible. Philanthropy background in healthcare or higher education is a plus. This is a non-exempt, full-time, 12-month position with occasional evening and weekend work required.

Under the direction of the Executive Director of Advancement, the Executive Assistant (EA) will support the Executive Director of Advancement and other members of the Advancement team as needed. In addition to general office and administrative responsibilities, the EA will:

• Create event and donor briefings
• Produce reports
• Interact with donors and prospects
• Participate in planning and execution of events
• Perform other duties as assigned

A strategic problem-solver with sound judgment and a collaborative style will thrive in our close-knit, professional, and productive team.

Qualifications

• Bachelor's Degree or at least 5 years work experience in an administrative support role, preferably at the executive level
• Well-developed interpersonal skills to establish and maintain effective working relationships
• Data-driven and digital first mentality
• Fluent in Google Suite, MS Word, Excel, PowerPoint; Adobe Creative Cloud is a plus
• CRM experience required (Raiser’s Edge NXT and Research Point preferred)
• Talent managing simultaneous projects and deadlines with flexibility and adaptability
• Ability to maintain complete confidentiality
• Articulate in oral and written communication with excellent proofreading and organizational skills
• Ability to work independently and follow through on assignments with minimal direction
• Skill in managing a complex calendar, prioritizing well, and resolving conflicts

Requirements

• Brings joy and a good sense of humor to the workplace
• Partners on varied tasks for the Advancement Office, including inventory management and ordering of supplies
• Processes correspondence, donation documentation, invoices, and check requests
• Supports planning, tracking and logistics for major events
• Takes, prepares, and shares notes from staff meetings
• Assists with additional Advancement functions as requested by Executive Director of Advancement
• Engage in professional and personal development with a consistent commitment to growth
• Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills
• While being vaccinated for COVID-19 is not required, it is strongly recommended

Benefits

• Salary range of $68,000 to $75,000, based on years of experience, education, full- or part-time status, and number of months worked per school year
• Salaries are determined based on experience and education
• Includes benefits such as 403b retirement matching, paid lunch, and various other benefits of being a member of the Brentwood School community