[Hiring] Executive Assistant @NDWA

Role Description

The National Domestic Workers Alliance (NDWA) seeks an experienced, high-energy Executive Assistant to provide comprehensive administrative and logistical support to the Chief External Affairs Officer (CEAO) and Chief Strategy and Impact Officer (CSO). This is a hands-on executive support role for someone who already knows how to do the job at the C-suite level and who brings a joyful, solution-oriented approach to their work.

Primary Responsibilities

• Calendar & Time Management:
  • Manage the Chief External Affairs Officer’s and Chief Strategy and Impact Officer’s calendar, scheduling, and competing priorities across multiple teams.
  • Assist supervisors with confidential matters, including supporting supervisors in their determination and effectuation of management policies.
  • Proactively protect and maximize the executive’s time, anticipating scheduling needs and resolving conflicts before they arise.
• Travel & Expense Coordination:
  • Coordinate complex travel arrangements and itineraries.
  • Prepare and submit expense reports accurately and in a timely manner.
• Communications & Correspondence:
  • Support daily email and communications, flagging priority items and ensuring confidentiality.
  • Serve as a primary point of contact and liaison for internal and external stakeholders.
• Meeting & Event Support:
  • Prepare meeting materials, briefing documents, and agendas; capture notes, and track action items and follow-through.
  • Coordinate logistics for team meetings, retreats, and events.
• Information & Records Management:
  • Maintain contact lists, files, and digital records.
  • Support document and information management for the executive office.
• Proactive Support & Problem-Solving:
  • Proactively identify and solve problems, bringing a learning mindset and a focus on solutions.
  • Manage deadlines for the CEAO, tracking weekly priorities and project needs across the External Affairs department.
  • Participate in organization-wide activities, including retreats, all-staff meetings, and assembly.

Qualifications

• Demonstrated experience as an Executive Assistant or administrative professional supporting senior or C-suite leadership.
• Proven proficiency in calendar management, complex travel booking, expense reporting, and executive support protocols.
• Warm, high-energy, and positive disposition, with a growth mindset and a solution-oriented approach to challenges.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced, shifting environment.
• Excellent written and verbal communication skills; friendly, diplomatic, patient, and discreet.
• Proficiency in Google Workspace, including Google Calendar, Google Docs, and Google Sheets.
• Based in the Eastern or Central time zone and able to work standard 10:00 a.m. – 6:00 p.m. ET hours.
• Ability to work independently and in partnership with a highly motivated team.
• Agreement and alignment with NDWA’s vision and values, and an understanding of the issues facing low-wage workers, immigrant communities, and other communities of color.

How to Apply

Please apply directly to the job posting and send Resume, cover letter, writing sample tailored to the job. Applications will only be accepted electronically, and solicitations to individual staff are unlikely to be responded to.

Equal Employment Opportunity

NDWA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Union Status

NDWA is a union employer. As this position is classified as confidential, it is not eligible for union membership.

E-Verify Participation

NDWA participates in the E-Verify program and is an Equal Opportunity Employer.