[Hiring] Executive Assistant @Entreflow Consulting Group

Role Description

We are looking for a highly passionate and organised administrative professional to support our wonderful team.

• Provide administrative and organisational support to the leadership team, including calendar coordination, meeting management, reporting, presentation preparation, and other day-to-day priorities.
• Coordinate internal and external meetings, prepare agendas and materials, track follow-ups, and ensure key action items are captured and completed.
• Support our Sales and Marketing Coordinator with blog reviews, content coordination, and social media posts.
• Liaise with vendors, service providers, and external partners as needed, including coordinating purchases, subscriptions, renewals, and other administrative requirements.
• Maintain organised company records, documentation, files, and administrative systems, ensuring information is accurate, accessible, and up to date.
• Support managers with new hire onboarding, particularly around equipment, systems, processes, and ensuring new team members have what they need to get started successfully.
• Identify opportunities to improve administrative processes, systems, and workflows to make the team more efficient and effective.
• Take ownership of additional administrative priorities and special projects as they arise, using sound judgment and a proactive, solutions-oriented approach.
• Coordinate and support internal projects from planning through completion, keeping timelines, deliverables, stakeholders, and follow-ups on track.
• Anticipate needs, stay ahead of deadlines, and proactively identify ways to support the leadership team and wider organisation.
• Investigate, validate and execute methods to automate the above and make space to support projects and initiatives.

Qualifications

• 3+ years of administrative, office coordination, executive support experience.
• Proven track record of successfully working remotely.
• Prior experience working in a startup or fast-paced environment.
• An entrepreneurial spirit and genuine desire to support a growing business.
• Highly organised with strong attention to detail, exceptional written and verbal communication skills.
• Lifelong learner, tech-savvy, and eager to leverage technology and automation.
• A strong problem solver who is comfortable thinking independently.
• Proactive and resourceful, with the ability to anticipate needs and take initiative without being asked.
• A growth mindset and willingness to take on increasing responsibility as the needs of the business evolve.

Benefits

• Birthdays: Everyone gets their birthday off.
• Vacation: 3 weeks of vacation to start, 4 weeks after the first year.
• Growth, Succession Plans, and Ongoing Learning: Every employee has 1:1 mentoring, coaching and succession planning with their manager.
• Remote Work Environment: Our team is 100% remote and in Canada.