[Hiring] Executive Assistant @Magna International

Role Description

The Executive Assistant provides high-level administrative, planning, and coordination support to multiple functional leaders and executive team members, ensuring the efficient operation of key business activities and initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

The Executive Assistant acts as a trusted partner and liaison among business functions, supporting executive communications, event planning, meetings, travel coordination, and strategic projects while handling sensitive information with professionalism and confidentiality.

Job Responsibilities

• Provide administrative and organizational support to multiple leaders and functional teams.
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel as required.
• Prepare, review, and distribute correspondence, presentations, reports, and other business documents.
• Gather information and assist in developing executive-level presentations, communications, and meeting materials.
• Serve as a key point of contact for internal and external stakeholders, fostering professional and collaborative relationships.
• Coordinate department, leadership, customer, and employee events, including logistics, venue arrangements, catering, travel, communications, and on-site support.
• Assist with special projects and cross-functional activities as assigned.
• Prepare expense reports and assist with travel-related documentation and reimbursements.
• Track schedules, coordinate support coverage, and provide backup assistance across departments as needed.
• Maintain department inventories, office supplies, promotional materials, and event-related resources.
• Handle confidential information with discretion and ensure compliance with company policies and governance standards.
• Perform other duties and special assignments as required.

Qualifications

• High school diploma or GED required; post-secondary education preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organizational, planning, and project coordination abilities.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Minimum five (5) years of administrative experience supporting senior leaders or multiple business functions.
• Experience coordinating meetings, travel, events, and special projects.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while collaborating effectively across functions.
• Strong business acumen and problem-solving skills.
• Adaptability and flexibility in a dynamic environment.
• Customer-service mindset and professional presence.

Requirements

• Normal amount of sitting or standing, average mobility to move around an office environment.
• Able to conduct normal amount of work at a computer.
• May require local, domestic, and international travel.
• This position will be located out of Troy MI, or remote with a travel requirement.

Benefits

• Engaging and dynamic environment.
• Support and resources for employee success.
• Exciting, varied responsibilities.
• Wide range of development prospects.