[Hiring] Executive Assistant @Coder

Role Description

Coder is looking for an Executive Assistant to support our Chief Revenue Officer (CRO) and Chief Marketing Officer (CMO). You'll help both leaders stay focused on the decisions, relationships, and priorities that move our business forward. Your work will keep two fast-moving organizations organized, connected, and prepared.

In this role, you'll manage complex schedules, coordinate executive communications, and bring structure to competing priorities. You'll work closely with leaders across Sales, Marketing, and the broader company to keep important work on track. We need someone who anticipates what's next, handles sensitive information with care, and makes the day-to-day easier for everyone involved.

• Serve as a trusted partner to our CRO and CMO, anticipating their needs, managing competing priorities, and helping them stay focused on what matters most.
• Manage complex calendars across multiple time zones, making thoughtful decisions about scheduling, prioritization, and executive availability.
• Coordinate executive meetings, including agendas, preparation materials, logistics, action items, and follow-ups to keep decisions and commitments moving forward.
• Own domestic and international travel arrangements, itineraries, expenses, and related logistics, adapting quickly when plans change.
• Facilitate clear, timely communication with internal and external stakeholders, including drafting correspondence and coordinating executive requests.
• Partner across Sales, Marketing, and other teams to coordinate leadership meetings, team offsites, customer engagements, and company events.
• Identify opportunities to improve workflows, streamline administrative processes, and bring greater efficiency to how our executives and teams operate.

Qualifications

• 5+ years of experience supporting senior executives, ideally at the VP or C-suite level in a fast-paced technology company.
• Proven ability to support multiple executives simultaneously, balancing competing priorities and adapting to different working styles.
• Exceptional organizational skills, attention to detail, and the ability to manage complex schedules, logistics, and deadlines.
• A proactive, resourceful approach to problem-solving, with the ability to anticipate needs, exercise sound judgment, and operate independently.
• Strong written and verbal communication skills, with the confidence to collaborate with stakeholders at all levels of the organization.
• Discretion, professionalism, and good judgment when handling sensitive information and confidential business matters.
• Comfort navigating ambiguity and shifting priorities, along with proficiency with AI, Google Workspace, Slack, Zoom, and other collaboration tools.

Requirements

• Experience supporting Sales, Revenue, or Marketing executives at a scaling startup.
• Familiarity with go-to-market operations, including quarterly planning, sales kickoffs, leadership reviews, and customer events.
• Experience coordinating board meetings, investor engagements, or other high-visibility executive activities.
• Experience planning leadership gatherings, or other company events.

Company Description

Coder is the leading platform for AI development Infrastructure, enabling enterprises to securely run human and AI-driven development workflows in consistent, governed environments. Coder provides self-hosted, agent-ready workspaces that unify developer productivity and platform governance. With Coder, enterprises can confidently evolve from human-only development to AI-assisted and autonomous workflows, without sacrificing security, compliance, or performance. Learn more at coder.com.

Interview process

We believe that the interview process should be transparent, consistent, and enjoyable. We value your time and hope to complete the interview process in two to four weeks, if schedules allow. Through your interviews, you will meet a mix of individual contributors, managers, and senior leaders.

AI use during the interview process

As an AI company, Coder embraces the use of AI tools, and we want to be transparent about our expectations as you navigate our interview process.

• Not permitted: Using AI assistance during conversational interviews.
• Permitted: Using AI tooling for take-home assessments. Please flag where and to what extent it was used in your take-home. Your submission will not be penalized for using AI as long as it is done honestly.

Our use of AI in hiring

We use AI tools to help manage our recruitment process efficiently and fairly. Specifically:

• Ashby and Brainerr help us review inbound applications by surfacing candidates who best match the role requirements we've defined. This tool does not make hiring decisions; it helps our team prioritize which applications to review first.
• Granola takes notes during our interview calls so our team can focus on the conversation with you.

All hiring decisions are made by humans. Our team reviews applications, conducts interviews, and makes final selections. AI tools assist us but never replace human judgment, and these practices are conducted in compliance with applicable data protection, AI governance, and labor laws. Your data is not used to train AI models.

In accordance with New York City Local Law 144, an independent bias audit has been conducted on "Automated Employment Decision Tools"; results are available for Ashby.

If you're applying for a role at Coder and have questions about how we use AI in our process, or if you'd like to request information about the data we collect, please contact [email protected].

Coder is a proud Equal Opportunity Employer. We are committed to providing equal employment opportunities to qualified applicants and do not discriminate on the basis of race, color, ancestry, religion, sex, pregnancy, gender, gender identity, gender expression, sexual orientation, national origin, age, marital status, genetic information, disability, protected veteran status or any other characteristic protected by federal, state, or local laws.