[Hiring] Executive Assistant @3d5be721-56b3-40b2-b345-b59f517361e2

Role Description

TRS Healthcare is seeking an experienced Executive Assistant to provide high-level support to our CEO, CFO, CRO, and CGO. This is a remote position; however, the individual must reside in Northwest Arkansas and be available to attend and support in-person meetings, events, and other Executive Team activities as needed.

We’re looking for someone who thrives in a fast-paced environment, anticipates needs before they arise, and can bring organization to a lot of moving pieces. Our Executive Team travels and meets in person frequently, so this role will be instrumental in coordinating travel, calendars, meetings, events, and the details that keep our leaders organized and prepared.

This is more than calendar management. The Executive Assistant will serve as a trusted partner to our Executive Team and must be proactive, resourceful, highly organized, and comfortable handling confidential and sensitive information.

What You’ll Do

• Provide high-level administrative support to the CEO, CFO, CRO, and CGO
• Manage complex calendars, scheduling priorities, and meeting coordination across multiple executives
• Coordinate frequent executive travel, including flights, hotels, transportation, and detailed itineraries
• Plan and coordinate Executive Team meetings, leadership offsites, company events, and other in-person gatherings
• Coordinate venues, catering, accommodations, and other event logistics
• Prepare agendas, meeting materials, presentations, and other supporting documents
• Attend key meetings, take detailed notes, document decisions and action items, and coordinate follow-up
• Manage last-minute travel and scheduling changes and proactively troubleshoot issues
• Organize and maintain Executive Team documents, meeting materials, and other important information
• Coordinate expense reports and other executive administrative needs
• Communicate professionally with internal leaders, employees, vendors, and external partners on behalf of executives
• Anticipate the needs of the Executive Team and proactively identify solutions
• Support special projects and other Executive Team priorities as needed

Qualifications

• 5+ years of Executive Assistant or senior-level administrative experience
• Experience supporting C-suite or senior executive leaders; experience supporting multiple executives strongly preferred
• Significant experience coordinating executive travel and complex itineraries
• Hands-on experience planning corporate events, leadership meetings, offsites, or conferences
• Exceptional organizational skills, attention to detail, and follow-through
• Strong calendar and meeting-management skills
• Excellent written and verbal communication skills
• Ability to capture meaningful meeting notes, decisions, and action items
• Strong judgment, discretion, and ability to maintain confidentiality
• Ability to anticipate needs, solve problems independently, and take ownership
• Ability to successfully manage competing priorities and pivot quickly when plans change
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint
• Ability to travel as needed
• Must reside in Northwest Arkansas and be available for in-person meetings, events, and Executive Team activities as needed

Benefits

• Medical, dental, and vision insurance
• Unlimited paid time off after 90 Days of Employment
• Paid holidays
• 401(k) retirement plan
• Voluntary benefits- Life, Critical Illness, Hospital Indemnity, Short- and Long-term disability
• Remote work environment
• Company and team events

Company Description

TRS Healthcare offers a comprehensive benefits package designed to support our team members both personally and professionally.