[Hiring] Executive Administrative Assistant @Trigent Software

Role Description

The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

• Work ATZ Hours (Mountain Time)
• Participate in directors' calls, attentively listen in, and document minutes and action items, diligently tracking progress with stakeholders. Establish a consistent briefing rhythm with the directors to keep them updated on key developments and milestones.
• Efficiently manage the calendars of multiple directors in the Americas region.
• Assist in planning and executing travel activities for the directors.
• Utilize tools, such as MSExpense, to effectively manage expenses for multiple Americas directors.
• Gain deep understanding of the goals and strategies of the Americas Directors, ensuring alignment of team activities with their objectives.
• Track and ensure completion of essential role-based compliance trainings, as well as actively collaborate on vital culture initiatives like Diversity and Inclusion (D&I), hiring, and onboarding.
• Contribute to cross-team projects to adapt and thrive in the ever-evolving business landscape.
• Take full ownership and execute management team off-site events, including crafting impactful content, organizing sessions, and coordinating travel arrangements when necessary.
• Collaborate closely with team members to effectively deliver internal content, skillfully gathering information to create compelling storytelling materials that effectively articulate strategies, results, and goals for internal and external forums.
• Plan and execute on team communication rhythm like All-Hands, Quarterly Team Calls, Roundtable Meetings with team members.
• Analyze performance metrics to support team accountability in executing core business activities, driving continuous improvement and success.
• Provide invaluable support for day-to-day operations and planning, ensuring seamless continuity of business operations during times of change or special circumstances.
• Manage and cultivate relationships with leaders and peers within internal teams, establishing yourself as a trusted partner.
• Leverage existing networks and actively build new connections to foster robust relationships that drive successful execution across the organization.
• Support the directors in effectively communicating key goals, priorities, and definitions, ensuring clear and consistent messaging.
• Offer valuable perspective and insights to the directors on specific areas within the organization, including communications, budgets, and team dynamics.
• Provide support for the successful implementation of organizational changes, such as employee data management and skilling plans.
• Contribute to cross-team projects, leveraging your expertise and engaging in project management efforts as needed.
• Through engagement, actively foster an environment that promotes collaboration and teamwork among the geographically dispersed and hybrid management team.

Qualifications

• High school diploma or GED required.
• 6+ years experience required.
• Experience working with executives required.