[Hiring] Executive Assistant @Tradeify

Role Description

We’re looking for a highly organised, proactive Executive Assistant to work directly with our Co-Founder. You’ll be his right hand: protecting his time, keeping priorities moving, and making sure nothing falls through the cracks. This role suits someone who anticipates needs, uses sound judgment with sensitive information, and enjoys the pace of a high-growth company.

• Manage a busy calendar, scheduling meetings across multiple time zones and prioritising on his behalf
• Manage and triage email and communications, drafting responses where appropriate
• Coordinate domestic and international travel, including itineraries, bookings, and logistics
• Prepare briefing materials, agendas, and meeting notes, and track follow-ups and action items
• Act as a point of contact between the Co-Founder and internal teams, executives, partners, and external stakeholders
• Handle expense reports, invoices, and basic administrative and finance tasks
• Support event planning for leadership offsites, company events, and industry conferences
• Take on special projects and ad hoc requests across the business
• Handle confidential and sensitive matters with complete discretion

Qualifications

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role, ideally supporting a founder or C-level executive
• Excellent written and verbal communication skills
• Exceptional organisation and time management, with the ability to juggle shifting priorities
• Strong judgment and discretion with confidential information
• Proficiency with Google Workspace and/or Microsoft Office, plus tools like Slack and Notion
• Experience working effectively in a remote environment
• A proactive, solutions-oriented mindset, with comfort making decisions independently
• Flexibility to work occasional early or late hours to support global time zones
• Right to work in the UK

Nice to have:

• Experience in fintech, trading, or financial services
• Experience in a startup or scale-up environment

Benefits

• Join a professional-grade trading firm at a pivotal stage of growth
• Work with and learn from experienced traders and leaders across multiple asset classes
• High-performance culture that rewards ownership, curiosity, and results
• Access to premium market data tools, exchange infrastructure, and industry resources