[Hiring] Executive Assistant @Veroa.ai

Role Description

As an Executive Assistant, you will drive key initiatives, solve complex challenges, and collaborate closely with cross-functional teams to help our clients scale and succeed.

• Act as the right hand to the Founder & CEO of an early-stage AI software startup: manage the calendar across time zones, triage the inbox, prepare for meetings, and protect focus time.
• Run project management for the founder's priorities: build and maintain project plans, timelines, and trackers, and keep work moving across engineering, design, and operations.
• Support the software development cycle: help coordinate sprint planning, release schedules, and launch checklists for mobile and desktop apps, and track the status of features, bugs, and fixes.
• Turn meetings into action: capture notes, decisions, and owners, and follow up until every item is done.
• Coordinate recruiting for a growing founding team: schedule interviews, manage the candidate pipeline, and keep candidates informed.
• Manage communication with investors, partners, and vendors, and prepare documents, presentations, and regular updates.
• Organize company documentation, SOPs, and shared drives so information is easy to find.
• Handle travel, events, expenses, and ad hoc administrative tasks with discretion and care.

Qualifications

• 3+ years of experience as an Executive Assistant to a founder or C-level executive, ideally at a tech startup.
• Hands-on project management experience: building plans, timelines, and trackers, and driving cross-functional work to deadlines.
• Working understanding of the software design cycle (planning, design, development, testing, and release), and comfortable working alongside engineers and designers.
• Expert in Google Workspace calendar and email management, and strong with project management tools such as Notion, Asana, ClickUp, Jira, or Linear.
• Excellent written and spoken English, and high discretion with confidential information.
• Proactive and highly organized in a fast-paced, early-stage environment, with significant time-zone overlap with the founder.

Requirements

• Bonus Points (Superpowers):
• Certifications: PMP, CAPM, or Scrum/Agile certifications (CSM or PSM).
• Technical Exposure: Linear, Jira, GitHub, Figma, and app release tools such as TestFlight, App Store Connect, or Google Play Console, plus Slack and AI productivity tools.
• Domain Knowledge: Experience at an early-stage AI or consumer software startup that ships mobile and desktop apps, including supporting recruiting for a founding team.

Benefits

• High visibility, fast-paced learning, and ownership over real client outcomes.
• We embrace modern technology, AI workflows, and smart automation internally and externally.
• Work with a team that values output, creative problem-solving, and work-life harmony.

Company Description

At Veroa, we celebrate diversity and are committed to creating an inclusive, supportive environment for all team members. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Bring your authentic self, we can’t wait to meet you!