[Hiring] Executive Assistant, Global HR @Iron Mountain

Role Description

Iron Mountain is seeking a highly organised and proactive Executive Assistant, Global HR to join our Global HR team. In this role, you will be a trusted partner to senior human resources leaders, helping orchestrate the priorities and cross-functional initiatives that shape our global workplace. You’ll have the opportunity to serve as a vital link across leadership teams, keeping critical communications moving seamlessly and ensuring complex operational details are handled with precision. Here, your initiative, discretion, and problem-solving will directly enable our leaders to guide and support thousands of colleagues worldwide.

What You’ll Do

• Executive Calendar & Schedule Management: Proactively organize and optimize active calendars for HR leaders, managing shifting priorities and urgent scheduling requests smoothly.
• End-to-End Travel & Expense Coordination: Plan comprehensive domestic and international travel logistics—including itineraries, visas, and preparatory briefings—while managing expense reports accurately.
• Meeting Leadership & Material Preparation: Partner closely with HR leadership to draft agendas, build presentations, track open action items, and record detailed minutes for key department meetings.
• Cross-Functional Communication & Stakeholder Liaison: Serve as a professional point of contact for internal teams and external partners, maintaining global distribution lists and routing inquiries to the appropriate resources.
• Operational & Department Support: Facilitate smooth day-to-day operations by coordinating meeting logistics, prioritizing time-sensitive initiatives, and assisting with team events or office needs.

Qualifications

• Proven experience delivering executive-level administrative support to senior management or C-suite leaders.
• Strong proficiency across Google Workspace tools, including Docs, Sheets, Slides, and Calendar.
• Exceptional judgment and a proven track record of handling sensitive, confidential matters with absolute discretion.
• Strong organizational and prioritization skills, with the ability to manage complex commitments and meet tight deadlines independently.
• Excellent written and verbal communication skills, with demonstrated experience preparing executive correspondence and polished presentations.
• Bachelor’s degree or equivalent practical experience.

Benefits

• Competitive compensation aligned with experience.
• Flexible work options to support a healthy work–life balance.
• Opportunities for continuous learning and professional growth within a global organization.

Company Description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.