[Hiring] Commercial Administrative Assistant @Top Notch Roofing

Role Description

Be the Structure Behind the Rainmaker. Top Notch Roofing is a GAF Master Elite certified commercial roofing company serving the Fraser Valley for over 30 years. We're looking for a Commercial Administrative Assistant to support our Commercial Sales Consultant -- owning their calendar, tracking every commitment, driving follow-through, and supporting estimating. This role is the counterweight to a driven, relationship-first salesperson. You bring the structure they lack with a "firm hand, warm heart."

What You'll Own

• Build and defend the Sales Consultant's weekly schedule with zero conflicts
• Track every commitment through to completion with zero missed follow-ups
• Prepare take-offs and estimates, including specs, EagleView measurements, and pricing templates
• Keep JobNimbus accurate with a 95-100% CRM accuracy standard
• Proactively flag stalled items before they become problems
• Keep the Sales Consultant organized, prepared, and focused on revenue-generating activities

Qualifications

• 2+ years supporting a senior leader where you owned the structure
• Proven experience building or owning a tracking system, CRM, or calendar
• Excellent written English
• Comfort with measurements, pricing, and spreadsheets
• JobNimbus or similar CRM experience
• Strong organizational skills and the ability to manage multiple priorities remotely

Requirements

• Assertive warmth: Comfortable holding a senior leader accountable while maintaining a positive working relationship
• Self-starting: Builds their own systems and doesn't wait for direction
• Relentless follow-through: Personally offended by dropped balls
• Precision: Verifies rather than assumes
• Ownership mindset: Sees what needs to happen and makes sure it gets done

Benefits

• $1,900/month USD
• Full-time, remote; must be available during PST hours

Apply Today

If you're the kind of Commercial Sales Coordinator who brings order to chaos, follows through without being chased, and isn't afraid to hold a senior leader accountable, we want to hear from you. Use the subject line "Structure Behind the Rainmaker" and include a short example of a time you held someone senior to you accountable.

Company Description

Top Notch Roofing is looking for someone who wants to become an essential part of the team, bringing structure, consistency, and follow-through to a growing commercial sales operation. Apply now or learn more at: topnotchroof.ca