[Hiring] Project Coordinator @Alphanumeric Systems

Role Description

As a Project Coordinator, reporting to the Senior Manager, you will play a key role in supporting project execution and ensuring smooth engagement with external experts across multiple therapeutic areas. This role focuses on coordination, stakeholder communication, and attention to detail.

Qualifications

• Experience with project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs).
• Pharma/Life Sciences experience is desirable but not mandatory.
• Bachelor's degree.
• 1-3 years of relevant work experience.
• Basic familiarity with project management concepts (scope, risk, timelines, budgets).

Requirements

• Work closely with the Project Manager to develop detailed project plans, timelines, and deliverables.
• Serve as a backup for compliance processes (e.g., Vetting & Debarment/TOV).
• Maintain spreadsheets for recruitment, travel, fees, and payment reporting.
• Track milestones and deliverables to ensure timely completion.
• Use project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs) to monitor progress.
• Prioritize tasks across multiple therapeutic areas.
• Prepare and collect necessary documentation (COI, W-9, ACH forms, contracts).
• Share regular project status updates and reports with stakeholders.
• Keep organized, audit-ready documentation for all project activities.
• Support quarterly and annual closeout processes.
• Identify potential risks and collaborate on mitigation strategies.
• Communicate scope changes and their impact to relevant parties.
• Assist with payment processing and uploads as needed.
• Provide general administrative support to project teams.

Benefits

• Compensation for the expenses incurred due to teleworking of a gross fixed amount of 50 euros.
• Private health insurance.

Company Description

Location: Portugal (100% from home).

Type of contract: permanent.

Start date: as soon as possible.

Salary: 22.000 euros gross per year.

Work shift: Monday to Friday, 40 hours per week within US East time zone (includes a one-hour lunch break).