[Hiring] Transaction & Operations Coordinator @Somewhere

Role Description

Our client is seeking a highly organized, execution-driven Transaction & Operations Coordinator to ensure commercial real estate transactions and internal projects move forward efficiently. This role serves as the central point of coordination, ensuring:

• Every task has a clear owner.
• Deadlines and milestones are tracked.
• Projects stay on schedule.
• Nothing falls through the cracks.

When transactions are active, the focus is on transaction coordination. During quieter periods, the role shifts toward operational support and strategic leadership projects.

Qualifications

• Proactive problem solver.
• Thrives in fast-paced environments.
• Enjoys creating structure where processes are still evolving.

Requirements

• Take ownership without waiting for direction.
• Follow up relentlessly until work is completed.
• Think in systems, timelines, and checklists.
• Resourceful and solutions-oriented.
• Adapt well to changing priorities.
• Communicate clearly and professionally.

This role is not suited for someone who:

• Needs constant direction.
• Avoids accountability or follow-up.
• Struggles with multiple moving priorities.
• Prefers highly structured, slow-paced environments.

Key Responsibilities

• Manage transaction workflows in Monday.com.
• Assign ownership for every task.
• Track deadlines, deliverables, and milestones.
• Coordinate with attorneys, brokers, title companies, and internal stakeholders.
• Respond quickly to incoming requests.
• Identify risks early and keep transactions moving.
• Coordinate travel arrangements.
• Manage vendor relationships.
• Order office materials and company supplies.
• Drive operational projects assigned by leadership.
• Follow up with stakeholders to ensure successful project completion.

What Success Looks Like

Success in this position means being highly organized, persistent, and execution-focused. The successful candidate will proactively coordinate projects, maintain accountability across stakeholders, and ensure that transactions and operational initiatives are completed accurately and on time. This is a hands-on coordination role that requires initiative, ownership, and consistent follow-through rather than traditional administrative support.