[Hiring] Personal Executive Assistant @Hire Overseas

Role Description

We're looking for a Personal Executive Assistant to support the founder across a wide range of personal, household, and logistical tasks. This is a high-trust, always-on role for someone who is genuinely smart, moves fast, thinks critically, and takes full ownership of whatever lands in front of them.

The work varies day to day and the pace is real. You'll manage household needs, plan events, source vendors, send gifts, and solve complex personal logistics that require judgment and initiative rather than just execution. If you're a sharp, resourceful generalist who responds instantly and takes pride in solving problems completely rather than partially, this role is a strong fit.

Responsibilities

• Handle household needs end to end, including researching, sourcing, and coordinating vendors, service providers, and contractors
• Hire and manage household staff such as private chefs, cleaners, and other service providers
• Coordinate home logistics, maintenance, and recurring household needs proactively
• Plan and execute personal events, including dinners, gatherings, and special occasions, from concept through execution
• Source and send thoughtful gifts for friends, family, and professional contacts
• Manage personal calendars and commitments so the founder is never caught off guard by an upcoming obligation
• Take complex, open-ended tasks (travel research, reservations, personal shopping, and more) and work through them independently from start to finish
• Use AI tools to research, plan, and execute tasks, anticipating needs and surfacing solutions proactively
• Respond instantly during core hours and promptly outside them, keeping the founder informed on open tasks without being asked

Qualifications

• Genuinely smart, with strong critical thinking and the ability to work through complex, ambiguous tasks independently
• Extremely responsive, treating fast reply times as a baseline rather than an exception
• Comfortable with a variable, unpredictable workload where priorities shift and new tasks arrive without notice
• Proficient with AI tools, using them naturally to research, plan, and solve problems
• Strong written and verbal English communication skills with a professional and clear style
• Highly organized with strong follow-through on every open task without needing reminders
• Discreet and trustworthy with personal and sensitive information

Nice to Have

• Prior experience as a personal assistant, chief of staff, or executive assistant supporting a high-profile founder or executive
• Experience managing household vendors, private staff, or complex personal logistics
• Background coordinating events, gifting programs, or personal travel
• Familiarity with the technology or startup ecosystem

Work Schedule

• 100% remote setup so you can work wherever you're most productive
• This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
• Core hours are 8 AM to 6 PM US Pacific Time, with genuine availability expected outside those hours when needed

Compensation & Time Off

• Compensation paid in USD
• Paid bi-monthly on the 15th and 30th
• Paid Time Off according to company policy
• Holidays observed according to company guidelines

Application Requirements

• Please submit an updated resume
• A 1–2 minute Loom video introducing yourself, describing your experience supporting a principal across personal and logistical tasks, and walking through one complex or ambiguous task you owned end to end and how you worked through it
• Only candidates who submit a Loom video will be moved to the next step of the hiring process.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record a video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Background & Reference Check - Professional reference verification
• Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.