[Hiring] Office Coordinator @TDP

Role Description

You will help keep day-to-day operations organised across the Group companies. Working closely with our operations team, you will coordinate administration, maintain accurate records and help colleagues keep activities on track. We work digitally, using shared systems and online workflows to support a fully remote team.

We welcome someone who takes initiative, spots opportunities to improve processes and works with colleagues to put better ways of working in place. You do not need to know every system we use from day one; we are looking for strong administrative skills, confidence with technology and a willingness to learn.

What you will do

• Coordinate diaries, meetings and travel across UK, European and US time zones.
• Keep SharePoint organised and support the formatting, issue and filing of controlled documents in line with established procedures.
• Maintain accurate records in our customer relationship management system and support agreed outreach activity.
• Coordinate and publish social media posts and blog content, working with colleagues who provide technical input and approval.
• Help improve routine processes and support the development of simple workflows and tools, including through Power Automate.
• Maintain project plans, gather progress updates and flag outstanding actions to the relevant lead.
• Support the processing of bills, expenses and invoices, maintain software licence records and coordinate new-starter administration.
• Priorities will be agreed with the operations team to keep the workload focused and manageable within your contracted hours.

Qualifications

• Two or more years’ experience in administration, coordination or operations support, or equivalent relevant experience.
• Confident everyday use of Microsoft 365 and experience maintaining records in business systems.
• Clear, accurate writing and the ability to adapt supplied content for different audiences.
• Initiative, sound judgement and confidence asking questions when priorities or requirements are unclear.
• Accuracy and organisation when supporting several colleagues and managing competing deadlines.
• An interest in improving processes and learning new digital tools.
• Experience with SharePoint, Power Automate, finance administration, digital publishing or project coordination would be helpful, but is not essential.
• Experience in a regulated sector or a second language would also be welcome.

Benefits

• A permanent role, with working hours open to discussion for the right candidate, taking account of your availability and the needs of the business.
• £28,000–£30,000 full-time equivalent, with actual salary calculated according to agreed contracted hours and experience.
• Fully remote working, with the equipment needed to do your job well.
• Annual leave rising with service and company sick pay.
• Private healthcare and a company pension.
• Ownership of day-to-day coordination, with opportunities to develop your skills and take on more responsibility as the Group grows.