[Hiring] Logistics & Operations Assistant @Valatam

Role Description

We're hiring a Logistics & Operations Assistant to support a growing company in the commercial services industry. This is a 100% remote, full-time position ideal for someone who thrives in fast-paced, high-volume environments and can independently manage administrative and operational tasks across departments, including Operations, Billing, and Customer Communication, with strong attention to detail in a fast-paced, self-directed environment.

Schedule: 9:00 AM – 6:00 PM PST.

Key Responsibilities

• Execute and monitor administrative tasks across departments, ensuring all requests are handled within established timelines.
• Maintain accurate data entry and update records in CRM and internal systems.
• Respond to customer and internal inquiries via email and chat in a professional and timely manner.
• Coordinate scheduling, follow-ups, and documentation to keep operations running smoothly.
• Ensure customer files, notes, and records remain organized and accessible at all times.
• Prepare clear, error-free customer-facing documentation and reports.
• Identify potential issues or delays and escalate them to the appropriate coordinator.
• Other related tasks as needed.

Qualifications

• Fluent in English (C1/C2) and Spanish.
• 2–5 years of experience in operations, administrative support, or customer-facing roles.
• Comfortable working independently and managing multiple priorities.
• Ability to make sound decisions and adapt to evolving or partially documented workflows.
• Experience with Asana, Notion, Trello, or similar project management tools is a plus.
• Familiarity with CRM, ERP, or order management systems is a plus.
• Proficient in Google Workspace and Microsoft Office.
• Strong communication and problem-solving skills.
• Quiet home office with stable internet (≥10 Mbps download / 2 Mbps upload) and backup connection.
• Bachelor's or Associate's degree preferred.

Benefits

• Hourly rate equivalent to USD $696 – $1,044/month (experience-based).
• Annual pay increments.
• Discretionary client bonuses (80% of clients award year-end bonuses).
• 7 U.S. federal holidays + 4 paid PTO days.
• Monthly medical insurance stipend (after meeting eligibility criteria).
• Birthday / Anniversary bonuses + Gym / Wellness allowance.
• Unlimited online fitness classes + company events & Christmas celebrations.

IMPORTANT

We would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.

If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role.