[Hiring] Fleet Project Support Specialist @Cable ONE

Role Description

The Entry-Level Fleet Project Support Specialist provides analytical and administrative support to Cable One and its subsidiaries' fleet operations. Under the direction of Fleet leadership, this role helps maintain accurate fleet records, compile routine reports, review vehicle and maintenance data, and support day-to-day fleet processes. The position assists with monitoring fleet utilization, costs, registrations, repairs, and telematics information to help the team identify trends and maintain reliable, compliant fleet operations. The analyst works closely with the Fleet Manager and partners across Safety, Operations, Finance, Procurement, and external vendors.

• Enter, update, verify, and maintain fleet information in company systems and spreadsheets, including vehicle assignments, mileage, fuel, maintenance, registration, and related records.
• Compile routine fleet reports and dashboards using established templates; assist with checking data for accuracy and completeness before distribution.
• Assist with reviewing fuel, maintenance, repair, mileage, utilization, and telematics data to identify items that may need follow-up by Fleet leadership.
• Support administration and data quality of fleet platforms, including Samsara and applicable fleet, maintenance, fuel, and registration systems; escalate system or data issues as needed.
• Assist with vehicle registration, licensing, inspection, title, and other fleet documentation processes, including tracking renewal dates and outstanding items.
• Help track maintenance and repair activity, vendor invoices, vehicle downtime, and recurring issues; route questions or exceptions to the appropriate Fleet team member.
• Support vehicle assignment, inventory reconciliation, replacement planning, and vehicle disposition activities by gathering information and maintaining supporting documentation.
• Assist with tracking fleet expenses, budgets, and total cost of ownership (TCO) using established processes and guidance from Fleet leadership.
• Coordinate information and follow-up with Fleet, Safety, Operations, Finance, Procurement, Human Resources, and external vendors as assigned.
• Document processes, maintain organized records, and suggest practical improvements as familiarity with fleet operations develops.

Qualifications

• Associate degree, relevant coursework, or equivalent combination of education and experience preferred.
• One to two years of experience in data entry, reporting, administration, fleet, transportation, logistics, or a related support function preferred; relevant entry-level candidates may be considered.
• Basic proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong organizational skills, attention to detail, and ability to manage multiple routine assignments.
• Comfort learning business systems and working with spreadsheets, databases, and operational records.
• Interest in developing a career in fleet management, transportation, or operations.

Requirements

• Demonstrate strong attention to detail and maintain accurate, timely fleet records.
• Complete assigned reports, data updates, and administrative tasks within established deadlines.
• Follow documented procedures and ask questions or escalate discrepancies when information is unclear.
• Develop working knowledge of fleet systems, including Samsara, and demonstrate willingness to learn additional platforms.
• Communicate professionally and follow through on assigned tasks with Fleet leadership and cross-functional partners.
• Handle company information responsibly and maintain organized supporting documentation.
• Build knowledge of fleet operations, vehicle lifecycle concepts, and applicable DOT and registration requirements.

Benefits

• Medical, dental, and vision plans – start when you start!
• Life insurance (self, spouse, children)
• Paid time off (vacation, holiday, and personal/sick days)
• 401(k) - 100% company match starts day 1 of employment (up to 5% of eligible compensation)
• Group Legal plan with Identity Theft Protection
• Tuition reimbursement (up to $5,250 on 1st year)
• Up to seventy-five dollars a month towards cable and internet services
• Annual community support to various organizations across the U.S.
• Associate recognition & awards programs
• Advancement opportunities
• Collaborative work environment