[Hiring] Medical Records Abstraction VA @HelpSquad, LLC

Role Description

This is a remote position. We are looking for a Medical Records Abstraction VA to support workers’ compensation case documentation. The role involves:

• Reviewing patient medical records from multiple sources.
• Organizing and renaming files.
• Using an AI-powered summarization tool.
• Reviewing the generated summaries for accuracy.
• Assembling the information into structured encounter notes.

Records may include:

• ER visits
• Treating physician reports
• Diagnostic reports such as MRIs
• Therapy records
• Operative reports
• Medical-legal evaluations

This is a documentation and data abstraction role, not a clinical role. The VA will follow established templates and workflows. If abstraction volume does not fill the full 20 hours per week, the VA may also assist with referral research.

Qualifications

• Previous experience in medical records, medical documentation, healthcare administration, medical data entry, medical billing, insurance verification, or a related healthcare role.
• Strong attention to detail and ability to identify missing or inconsistent information.
• Comfortable reviewing medical records and healthcare documentation.
• Strong written English and comprehension skills.
• Excellent data-entry and documentation skills.
• Comfortable working with spreadsheets, digital files, databases, or healthcare systems.
• Able to follow detailed templates and established workflows.
• Comfortable using AI-assisted tools while independently verifying the accuracy of the output.
• Able to handle repetitive documentation work while maintaining accuracy.
• Comfortable working independently after training and incorporating QC feedback.
• Reliable internet connection and a suitable work-from-home setup.

Requirements

• Experience with workers' compensation documentation.
• Experience with medical records abstraction.
• Experience reviewing physician notes, diagnostic reports, therapy notes, operative reports, or medical-legal reports.
• Experience with EMRs/EHRs or medical documentation systems.
• Experience with medical billing or claims documentation.
• Experience using AI tools for documentation, summarization, or data processing.
• Experience with provider research, referral coordination, or insurance verification.

Benefits

• Competitive hourly rate
• On-time payments, every time
• Payments processed via Wise
• Direct client training provided — you are never thrown in blind
• Dedicated Account Manager as your point of contact
• Stable, long-term placement with a growing U.S.-based company
• Exposure to a wide range of modern SaaS platforms
• Potential for increased responsibilities as the company scales
• Tenure recognition for long-term team members
• Clear escalation paths — you always know who to go to
• 100% remote — work from home
• U.S.-based company with structured operations
• Stable, long-term account placements (not gig-style work)
• Supportive team culture across all accounts
• Build your U.S. industry experience
• Exposure to multiple practice types and platforms
• Potential for increased hours or additional accounts based on performance
• Strengthen your resume with verified, legitimate U.S. client experience
• We value loyalty and recognize those who grow with us