[Hiring] Marketing Operations Administrator @GR8 Deal Two, LLC

Role Description

We are seeking a highly organized, detail-oriented Marketing Operations Administrator to provide centralized execution, production, and administrative support for the Marketing team. The position will help the team operate efficiently by supporting HubSpot execution, content updates, presentation and graphic production, asset organization, quality assurance, and special projects.

Responsibilities

• HubSpot & Marketing Automation
  • Support day-to-day administration and execution within HubSpot, User setup onboarding/offboarding.
  • Build, update, test, and maintain marketing emails, campaigns, forms, landing pages, nurture programs, and workflows.
  • Create and maintain audience segments, targeting criteria, and marketing lists using documented business rules.
  • Assist with contact, company, and deal data organization — cleanup, deduplication, hygiene, and ongoing data quality checks across records and pipeline stages.
  • Complete pre-launch quality assurance, including links, formatting, personalization, workflow logic, suppression rules, and audience selections.
  • Support basic campaign tracking, recurring exports, reconciliations, and reporting.
• Content & Digital Support
  • Make routine, approved updates to AAFCPAs digital properties and internal marketing resources.
  • Update professional biographies and other approved content.
  • Format and upload content while preserving technical meaning and following brand standards.
  • Support routine on-page SEO maintenance (meta descriptions, alt text, internal linking) and basic technical audits (broken links, outdated schema markup) on AAFCPAs digital properties.
  • Assist with keeping website content structured and up to date for both traditional search and emerging AI-driven search tools (GEO), following documented standards.
• Marketing Hub & Asset Administration
  • Maintain the Marketing Hub and centralized asset libraries, so approved resources are current and organized.
  • Organize templates, presentations, logos, graphics, photography, collateral, webinar materials, and campaign files.
  • Archive outdated materials and maintain naming conventions, folder structures, version control.
  • Help ensure current branding is consistently applied across marketing assets.
• Production & Team Support
  • PowerPoint & Presentation Production
    • Create and update PowerPoint slides and presentations using approved templates and brand standards.
    • Update layouts, charts, graphics, speaker information, and recurring presentation materials.
    • Conduct final formatting and quality control reviews before internal distribution or external use.
  • Graphic Design & Marketing Production
    • Update existing collateral and templates using Adobe Creative Cloud, Canva, or other authorized tools.
    • Follow AAFCPAs brand standards and route work for review and approval.
  • Special Projects
    • Support other operational assignments that improve team efficiency and execution.
    • Maintain end-of-day handoff notes on in-progress work to keep the U.S. team unblocked across time.

Qualifications

• Bachelor's degree or equivalent experience in Marketing, Communications, Graphic Design, Business, or related field.
• Experience in marketing operations, digital marketing, marketing coordination, production, or administrative support.
• Hands-on experience with HubSpot.
• Experience building lists, workflows, email campaigns, landing pages, and audience segments.
• Strong proficiency with Microsoft Office.
• Experience with Adobe Creative Cloud, Canva, or similar design tools.
• Experience updating content through a website content management system.
• Strong written English, proofreading, organizational, file-management, and quality-control skills.
• Ability to manage multiple requests, follow established procedures, protect confidential information, and work across time zones.

Requirements

• Minimum Internet Speed: 50-100 Mbps.
• Dedicated Home Office Area: Private, quiet workspace.
• Business Continuity Plan: Power and Internet Backup is a MUST.