[Hiring] Geofencing Marketing & Outreach Virtual Assistant @Virtual Colleague Philippines

Role Description

We are seeking a proactive, organized, and hardworking Virtual Assistant to support a growing geofencing marketing company with day-to-day client communication, campaign management, outreach, scheduling, reporting, and administrative tasks. The ideal candidate is a go-getter with a positive, can-do attitude, strong English communication skills, and experience with cold outreach, lead follow-up, and administrative support. Experience with marketing campaign platforms is a plus, but training will be provided for the company's specific systems.

Scope of Work

• Client & Administrative Support
  • Send weekly reporting emails to customers and clients.
  • Follow up with clients and customers as needed.
  • Monitor and manage scheduling and rescheduling of meetings.
  • Identify and follow up on pipeline or scheduling issues.
  • Provide general administrative and scheduling support.
  • Monitor incoming emails and ensure timely responses during working hours.
  • Organize information and follow up on outstanding tasks.
• Campaign Setup & Management
  • Assist with setting up and managing geofencing marketing campaigns.
  • Work with the company's data providers and campaign systems.
  • Use Simplify to assist with campaign setup, payments, and related processes.
  • Follow established processes and procedures for campaign creation and management.
  • Learn and apply the company's campaign setup workflow. Training and instructional videos will be provided as needed.
• Outreach & Lead Generation
  • Conduct cold email outreach to prospective clients.
  • Conduct cold LinkedIn outreach and follow-ups.
  • Assist with lead follow-up and pipeline management.
  • Make outbound calls and client follow-up calls when needed.
  • Handle U.S.-based client calls using an appropriate company-provided dialer.
  • Follow up with leads generated through networking and other business development activities.
  • Process photos or information from business cards collected at networking events and organize them for follow-up.
• Creative & General Support
  • Assist with simple marketing creatives and related tasks using Canva.
  • Support other ad hoc administrative, marketing, and organizational tasks as needed.

Qualifications

• Strong written and spoken English communication skills.
• Previous experience with cold outreach, particularly email and/or LinkedIn outreach.
• Comfortable making outbound calls and following up with clients or prospects.
• Highly organized with strong attention to detail.
• Proactive, dependable, and able to work independently.
• A go-getter who takes initiative and follows through on tasks.
• Positive, hardworking, and solutions-oriented attitude.
• Able to manage multiple tasks and priorities.
• Previous experience as a virtual assistant, administrative assistant, sales/outreach assistant, or marketing assistant is preferred.
• Experience with marketing campaign management or similar platforms is a plus.
• Experience with Canva or basic creative work is a plus.
• Willingness and ability to learn new software and processes quickly.

Tools Required

• Simplify – campaign setup and management
• Canva – basic creative and marketing support
• LinkedIn – prospecting and outreach
• Email – client communication, reporting, and cold outreach
• Company-provided dialer – outbound calls and client follow-ups
• Additional data providers and internal systems as required

Shifts & Hours

• Preferred working hours: 10:00 AM–4:00 PM Pacific Time (PT)
• Schedule is somewhat flexible, but availability during the client's Pacific Time business hours is preferred.
• Starting with a minimum of 10 hours per week.
• Hours may gradually increase based on performance, workload, and business needs.
• Potential transition: 15–20 hours/week.
• Target schedule: approximately 4–6 hours/day, at least 4 days/week.
• The goal is to transition into a more consistent schedule as the VA becomes familiar with the business and additional responsibilities are assigned.

Target Start Date

As soon as possible, ideally within the next week. The hiring timeline may be extended if additional time is needed to identify the best-fit candidate.