[Hiring] Association Coordinator and Marketing Support Professional @VetJobs

Role Description

This role is a remote position, open to CONUS based applicants only. This is a 1099 position.

The pay range is $32-42 per hour, depending on experience. This is a part-time position, 25-30 hours per week. Some travel and evening availability may be required. The role is expected to start on Jan. 4, 2027.

Application packages submitted must include both a cover letter and resume. Only applications submitted with both a cover letter and resume will be considered.

Your cover letter should detail your fit for the role, to include highlights of your relevant experience supporting non-profits, association or healthcare clients. Cover letters can be addressed to: Hiring Manager, MaySquare, LLC.

We are seeking a highly organized and creative Association Coordinator and Marketing Support professional to help keep client activities running smoothly and deliver clear, engaging communications. This part-time role combines administrative and member support with hands-on marketing for membership, education, events, and other association initiatives.

The ideal candidate enjoys working with a small team, managing details across multiple clients, and turning ideas into polished communications. This is a fully remote position, with occasional evening support and travel to events as needed.

Qualifications

• 3-5 years of experience in administrative coordination, marketing communications, member services, or event support.
• Relevant association, nonprofit, or healthcare experience is required.
• Strong writing, editing, and proofreading skills, with the ability to adapt communications for different clients and audiences.
• Excellent organization, attention to detail, and follow-through across multiple projects and deadlines.
• Comfort using Canva, email marketing platforms, social media tools, Microsoft Office or Google Workspace, and virtual meeting platforms.
• Experience with CRM systems and website content updates is preferred; willingness to learn new tools is essential.
• A service-oriented approach and the ability to work independently while communicating clearly with a remote team.
• Sound judgment when handling member information, client materials, and confidential communications.
• The ideal candidate is comfortable working independently, confident in making decisions, and proactive in taking initiative without requiring extensive day-to-day direction.

Requirements

• Draft, format, and schedule email campaigns, newsletters, event announcements, and member communications for review and approval.
• Create and update promotional materials using Canva or similar tools, following each client’s branding and messaging.
• Maintain social media calendars; prepare and schedule approved posts promoting events, member benefits, and association activities.
• Update website content, event listings, and registration information to keep communications accurate and current.
• Support campaigns for member recruitment and renewal, event registration, and sponsor recognition.
• Track basic email, social media, and registration results and prepare brief updates to help the team improve outreach.
• Respond to routine member and participant inquiries and route questions requiring additional guidance to the appropriate team member.
• Maintain accurate member records, contact lists, and activity information in client databases and CRM systems.
• Coordinate committee and client meetings, including scheduling, agendas, materials, meeting notes, and follow-up reminders.
• Maintain project calendars and task lists, track deadlines, and follow up on outstanding items.
• Assist with registration setup, participant communications, attendee lists, and preparation of meeting materials.
• Support speaker and sponsor coordination by collecting biographies, presentations, logos, and other required materials.
• Assist with webinars and virtual meetings, including technology checks, participant support, and post-event follow-up.
• Help process evaluations, certificates, and attendance records, as assigned.
• Provide occasional onsite event support and other administrative assistance as needed.

Benefits

• This is a part-time, fully remote position with flexible scheduling coordinated around client deadlines and team needs.
• Weekly hours: Between 25-30 hours per week.
• Hourly rate: $32-42 per hour depending on experience.
• Start date: January 4, 2027.