[Hiring] Regulatory Promotional Review Specialist @d5d297b8-377e-41ed-bdd6-33f34c6406d3

Role Description

The Promotional Review Specialist will manage the day-to-day operation of the promotional review process and serve as the central liaison for internal teams and external business partners submitting promotional materials for review. This role will work cross-functionally with Compliance, Marketing, Medical, Legal, Regulatory Affairs, and Commercial teams to coordinate review workflows, facilitate reviewer feedback and revisions, maintain approval and lifecycle documentation, and support timely, consistent execution of the promotional review process.

Responsibilities

• Coordinate the review and approval of advertising, promotional, and other applicable commercial materials throughout the review lifecycle.
• Perform submission-readiness screening to confirm materials are complete, appropriately supported, and ready for review.
• Serve as the primary promotional-review process liaison for internal stakeholders and external business partners, providing guidance on submission requirements, review expectations, timelines & status.
• Partner with cross-functional teams, including Corporate Compliance, Clinical/Medical, Marketing, Legal, Regulatory Affairs, Commercial & other applicable functions to support efficient review and consistent promotional review.
• Identify and escalate potential review issues, including concerns related to claims, labeling, intended use, internal policies, brand guidelines, or other applicable requirements, to the appropriate functional reviewer.
• Monitor review progress, timelines, and outstanding actions, following up with reviewers, escalating delays or bottlenecks.
• Maintain promotional review documentation, approval records, version control, and final approved materials.
• Coordinate promotional review committee meetings, including agenda preparation, meeting materials, documentation of reviewer comments and decisions, and follow-up actions.
• Ensure promotional review records are properly maintained and accessible for audit or inspection purposes.
• Develop and maintain promotional review metrics to support workload visibility, cycle time monitoring, and process improvement.
• Support the development and continuous improvement of promotional review workflows, SOPs, and best practices.

Qualifications

• Bachelor’s degree in life sciences, pharmacy, communications, regulatory affairs, healthcare, business, or a related field.

Requirements

• 3+ years of experience in promotional review, regulatory affairs, advertising and promotion review, medical review support, or a related compliance/regulatory function.
• Experience working in a regulated life sciences industry, such as medical devices, pharmaceuticals, or biotechnology.
• Strong understanding of promotional material review processes and document control practices.
• Excellent organizational skills with the ability to manage multiple review cycles and deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively across cross-functional teams and manage competing priorities.

Preferred

• Experience within a Regulatory Affairs function.
• Experience working with external business partners, agencies, or other third parties in support of promotional material review or content development.
• Familiarity with promotional review systems such as Veeva PromoMats, Vodori, Aprimo, or similar platforms.
• Understanding of advertising, labeling, and promotional requirements in regulated environments.
• Knowledge of material lifecycle management, submission standards, and audit documentation practices.

Benefits

• Paid Time Off (PTO)
• 401(k) with up to a 6% company match
• Holiday pay
• Medical, dental, and vision insurance
• Short-term and long-term disability coverage
• Paid parental leave and much more!

Company Description

Evergen is a global industry-leading contract development and manufacturing organization (CDMO) in regenerative medicine. As the only regenerative medicine company that offers a differentiated portfolio of allograft and xenograft biomaterials at scale, Evergen is headquartered in Alachua, FL, and has manufacturing facilities in West Lafayette, IN; Eden Prairie and Glencoe, MN; Neunkirchen, Germany; Glasgow, UK; and Marton, New Zealand.

We are proud to be Great Place to Work® Certified in 2026, reflecting our commitment to creating an exceptional employee experience and workplace culture. Evergen currently has full-time career opportunities available across multiple locations.