[Hiring] Legal Executive Assistant @Oklo

Role Description

Oklo is seeking an experienced, dynamic, technically capable Legal Executive Assistant to support our General Counsel, and also to provide comprehensive administrative and operational support to our entire Legal team. This role demands a combination of administrative prowess and the agility to navigate a fast-moving company in order to support our lean Legal function as it continues to scale to support Oklo’s rapid growth.

Specific responsibilities may include:

• Provide comprehensive support to the General Counsel and team, including calendar management, coordinating meetings, and handling travel arrangements;
• Coordinate meeting logistics, prepare agendas, and support cross-functional communications;
• Prepare and edit presentations, reports, and other critical documents, ensuring accuracy and timely delivery;
• Help plan and arrange for team meetings and offsites, including planning travel arrangements, events, and content;
• Support with legal knowledge management, including updating internal wiki pages and other company-wide materials;
• Manage legal billing operations, including outside counsel invoice processing, vendor setup, and e-billing system management;
• Assist with departmental budgeting, expense tracking, and quarterly financial accruals in coordination with the finance team;
• Facilitate the seamless onboarding of new legal team hires, including equipment setup, system access, and welcome training.

Qualifications

• Bachelor’s degree or equivalent experience
• 5-8 years proven experience as an assistant or in a similar role supporting an in-house General Counsel or broader Legal department
• Proven experience managing calendars, executive scheduling, and travel logistics
• Familiarity with outside counsel billing practices, and e-billing platforms
• Strong technical proficiency with the ability to quickly adapt to new tools and software, including Google Suite, Slack, Box, Atlassian, Microsoft Office Suite, and Adobe Acrobat
• Exceptional organizational skills and attention to detail
• Excellent communication skills, both verbal and written
• Ability to work in a fast-paced environment, multitask, and prioritize tasks
• A proactive mindset, with the ability to anticipate needs and challenges

Requirements

• Exceptionally organized and attentive to detail
• Experienced with executive calendar management, travel coordination, and meeting logistics
• Discreet and capable of handling confidential legal and corporate information with integrity
• Knowledgeable about outside counsel billing practices and accrual processes
• Effective at prioritizing complex, competing demands and driving projects to completion
• A clear, professional communicator who interacts smoothly with internal leaders and external partners
• Adaptable and resourceful in navigating fast-moving startup environments
• Passionate about clean energy
• Willing and able to learn quickly
• Eager to work on a dynamic team, receive constructive feedback, and grow with us
• Willing to think differently and do things in new ways
• Comfortable in a fast-paced, highly iterative startup environment
• Excited to think creatively, critically, and reflectively about the problems they are solving
• Willing to propose novel and creative solutions to technical problems
• An excellent writer who can write in modern active voice
• Able to communicate technical content and results verbally

Benefits

• Salary: $70,000-$110,000
• Flexible time off
• Equity
• Bonuses
• Competitive pay
• 401(k)
• Health insurance (with employer contribution)
• HSA, FSA
• Flexible work hours
• Wellness credits
• Other benefits