[Hiring] Director of Contracts @Associates Systems LLC

Role Description

The Director of Contracts is responsible for leading contract administration, contract review, and related compliance activities across the organization. This role supports all business units by:

• Reviewing and negotiating customer and supplier contract terms.
• Evaluating purchase order requirements.
• Maintaining contract-related policies and procedures.
• Supporting regulatory reporting.
• Partnering with cross-functional teams to ensure contract obligations are understood, approved, and executed in alignment with company requirements.

Contract Management

• Review and negotiate contract terms and conditions for major customers across all business units.
• Review incoming purchase orders for negotiated terms and conditions, government requirements, DPAS ratings, payment terms, export and customs classifications, and FAR/DFARS requirements.
• Perform contractual reviews for RFP, RFQ, and RFI requests; identify exceptions and negotiate terms that support the best interests of the company.
• Review and approve order transmittal forms for new contract purchase orders.
• Complete, maintain, and submit Representations and Certifications and supplier questionnaires as required.
• Maintain contract-related policies, procedures, records, and training requirements.
• Oversee and manage Contracts staff, including day-to-day guidance, workload support, and performance of assigned contract administration activities.
• Coordinate with outside legal counsel as needed on contractual matters.
• Oversee the execution and administration of customer and supplier nondisclosure agreements.

Compliance and Regulatory Support

• Oversee compliance-related reporting and requirements, including REACH, RoHS, Conflict Minerals, Extended Minerals Reporting Template (EMRT), Toxic Substances Control Act (TSCA), and rare earth minerals/elements.
• Partner with IT on the implementation and approval of Cybersecurity Maturity Model Certification (CMMC) and Controlled Unclassified Information (CUI) requirements from the U.S. Department of Defense, with the goal of achieving Department of Defense Level 2 certification.

Systems and Administrative Responsibilities

• Serve as the designated Exostar administrator for customer portal access.
• Serve as the designated Haystack Gold database administrator.
• Maintain accurate records, documentation, and portal access information related to assigned contract, compliance, and administrative responsibilities.

Qualifications

• Bachelor's degree in Business Administration, Contracts Management, Supply Chain, Finance, Legal Studies, or a related field; equivalent combination of education and relevant experience may be considered.
• Eight to ten years of progressive experience in contracts administration, contract management, government contracting, procurement, or a related business function.
• Experience reviewing, negotiating, and administering commercial, government, customer, and supplier contract terms and conditions.
• Working knowledge of FAR, DFARS, DPAS ratings, purchase order requirements, nondisclosure agreements, representations and certifications, and supplier questionnaires.
• Experience supporting compliance-related reporting and requirements, including REACH, RoHS, Conflict Minerals, EMRT, TSCA, and rare earth minerals/elements.
• Experience with customer portals, government procurement portals, or contract management systems; experience with Exostar and Haystack Gold is preferred.
• Experience supporting CMMC, CUI, or Department of Defense supplier requirements preferred.
• Strong contract review, negotiation, analytical, and problem-solving skills.
• Excellent written and verbal communication skills, with the ability to explain contractual requirements clearly to internal and external stakeholders.
• All candidates must meet the US persons criteria.

Requirements

• Please note: The salary range is based on our market pay structure. However, individual salaries are determined by a variety of factors including, but not limited to, business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Benefits

• Health, dental, and vision insurance.
• Health savings accounts.
• 401(k) savings plan.
• Long term disability coverage.
• Life and accident insurance.
• Employee assistance program.
• Vacation and PTO time off.
• Paid holidays.
• Other types of leave such as bereavement and applicable federal and state sick leave.
• Participation in the company recognition program to receive monetary or non-monetary recognition awards.

Company Description

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. All qualified applicants will be considered for employment without regard to these characteristics.

Salary Range: $140,000.00 To $180,000.00/yr+