[Hiring] Talent Acquisition Specialist @IEM

Role Description

IEM is seeking a full-time Talent Acquisition Specialist to support hiring across the company’s project-based, operational, proposal, and corporate functions. The Talent Acquisition Specialist performs sourcing and recruiting activities, partnering with hiring teams and operational leaders to meet high-volume and time-sensitive staffing needs. This role supports recruiting across emergency management, disaster recovery, public-sector consulting, digital services, infrastructure, public health, national security, and related operational capabilities.

Primary Location: Live anywhere in the United States. Work from a home or personal office location that meets IEM standards. Central or Eastern Time Zone locations are preferred to support core business hours.

Travel Requirements: Ability to travel to job fairs, recruiting events, and other hiring activities as needed, including travel within the United States, Puerto Rico, and other U.S. territories.

Essential Functions

• Manage recruiting for project-based, operational, proposal, and corporate positions across multiple company capabilities.
• Review applications and resumes to determine whether candidates meet the stated minimum and preferred qualifications.
• Conduct candidate phone screens to verify qualifications, relevant experience, availability, compensation expectations, and role alignment.
• Coordinate interviews, candidate communications, hiring team feedback, selection decisions, and next steps throughout the hiring process.
• Maintain accurate and timely candidate records, status updates, dispositions, interview documentation, and recruiting activity in the ATS and related systems.
• Monitor candidate pipelines, communicate recruiting status, identify risks, and escalate issues that may affect hiring timelines or project staffing needs.
• Develop and execute sourcing strategies using the ATS (ADP Recruiting Manager), job boards, referrals, professional networks, direct outreach, and other recruiting channels.
• Source active and passive candidates using advanced search methods, including Boolean string searches and targeted pipeline development.
• Partner with hiring teams to understand workforce needs, project timelines, required competencies, minimum qualifications, interview plans, and hiring priorities.
• Provide guidance to hiring teams regarding recruiting strategies, labor market conditions, compensation trends, and hiring best practices.
• Prepare offer documentation, obtain required approvals, extend offers, and support onboarding coordination.
• Support compliance with employment laws, EEO requirements, OFCCP, and internal policies and procedures.
• Demonstrate urgency, responsiveness, and adaptability during high-volume, surge, proposal, and disaster-response hiring periods.
• Represent IEM professionally at job fairs, recruiting events, professional networking activities, and community outreach events as needed.
• Perform other duties as assigned that are consistent with the physical requirements, knowledge, skills, and experience outlined in this job description.

Qualifications

• High school diploma or equivalent.
• Two to five (2-5) years of professional recruiting, talent acquisition, staffing or related experience.
• Experience supporting recruiting activities such as sourcing, applicant review, screening, interview coordination, candidate communication, and offer support while using recruiting tools such as an online ATS, job boards (LinkedIn, Indeed, Dice, etc.), and other candidate sourcing mechanisms.
• Working knowledge of employment compliance requirements, including EEO, FLSA, and OFCCP fundamentals.
• Ability to manage multiple concurrent requisitions and prioritize work based on competing demands and deadlines.
• Ability to develop and maintain candidate pipelines and professional networks.
• Strong verbal and written communication, listening, organization, negotiation, time management, attention to detail, confidentiality, and independent judgment skills.
• Proficiency with Microsoft Office and collaboration tools, including Word, Excel, Outlook, Teams, and SharePoint.
• Ability to work flexible hours during surge hiring, proposal activity, or emergency operations.
• Ability and willingness to meet the possible travel requirements of the position.
• Commitment to organizational values, professional ethics, confidentiality, and data integrity.

Preferred Qualifications

• Bilingual proficiency in English and Spanish.
• Bachelor’s degree in Human Resources, Business Administration, Communications, Public Administration, Emergency Management, or a related field.
• Experience recruiting within emergency management, disaster recovery, government consulting, public-sector programs, or another project-based environment.
• Experience supporting high-volume, surge, or geographically distributed recruiting efforts.
• Experience developing candidate pipelines across multiple states or regions.
• Experience using ADP Recruiting Manager or a similar ATS.

Benefits

• Salary based on location and experience: $60,000 - $75,000
• 10 paid holidays
• Vacation pay
• Sick pay
• 401(k) plan with company matching
• Company-paid short-term disability and long-term disability coverage

Equal Employment Opportunity

All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation

IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [email protected] with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.