[Hiring] Talent Acquisition Coordinator @TCWGlobal

Role Description

We are seeking an experienced Talent Acquisition Coordinator to support a large corporate recruiting team. This role is focused on high-volume interview scheduling, recruiting coordination, candidate communication, and administrative support. The ideal candidate is highly organized, professional, personable, and comfortable managing frequent scheduling changes while communicating with recruiters and hiring managers.

Key Responsibilities

• Manage high-volume interview scheduling, coordinating at least 10 interviews per day across recruiter, candidate, and hiring manager calendars.
• Support approximately 3–4 recruiters, helping manage interview logistics, calendar changes, confirmations, and scheduling updates.
• Use Microsoft Outlook to coordinate calendars and schedule interviews, and Zoom to arrange virtual meetings.
• May need to review resumes and conduct initial phone screens when needed to assess candidates against core qualifications and cultural alignment.
• Support recruiting and HR-related data gathering and basic analysis, including compensation and benefits information.
• Assist with preparing and creating offer letters.
• Communicate with recruiters and hiring managers through Slack or a similar messaging platform, providing interview confirmations, updates, and changes.
• Maintain accurate candidate and interview information in the Applicant Tracking System (ATS).
• Coordinate scheduling changes and resolve calendar conflicts efficiently while ensuring a smooth candidate experience.
• Provide occasional support with initial candidate phone screens if highly experienced and as needed.
• Help ensure timely communication, strong organization, and a professional experience for candidates, recruiters, and hiring managers.

Qualifications

• 2–10 years of experience in Talent Acquisition Coordination, Recruiting Coordination, and/or Admin support role within a large corporate organization.
• Must have 2+ years of hands-on interview scheduling experience.
• Demonstrated experience managing high-volume interview scheduling, with at least 10 interviews scheduled per day.
• Previous experience supporting 3–4 recruiters at the same time.
• Hands-on experience using Microsoft Outlook for calendar management and interview scheduling.
• Experience using Zoom to schedule and coordinate virtual interviews.
• Experience using Slack or a similar chat platform to communicate with recruiters and hiring managers.
• Experience working with an Applicant Tracking System (ATS). (Bonus – ICIMS)
• Warm, professional communication style and the ability to communicate clearly with candidates, recruiters, and hiring managers.
• Strong organizational skills, attention to detail, follow-through, and the ability to manage frequent changes in a fast-paced environment.
• Comfortable working remotely and occasionally accommodating meetings outside their local time zone.
• Highly organized with excellent calendar management skills.
• Strong customer-service mindset and commitment to a positive candidate experience.
• Proactive, dependable, and responsive when scheduling needs change.
• Adaptable and comfortable working independently in a remote environment.

Bonus Qualifications

• Experience with iCIMS; this is a strong plus.
• Experience supporting a large, high-volume corporate recruiting team.
• Ability to assist with initial candidate phone screens when needed.

Additional Information

• This is a 3-month contract with excellent potential for long-term extension.
• The position is remote anywhere in the U.S.
• Pay is $20–$30/hr, depending on location and experience.
• Important: Candidates must have direct recruiting coordination experience. Must have hands-on coordination experience versus recruiting.