[Hiring] Senior Payroll and Benefits Admin @Emapta

Role Description

Build specialized Canadian payroll expertise while supporting the people behind essential Arctic development. As a Senior Payroll and Benefits Admin, you'll own payroll, benefits, RRSP administration, compliance, and employee support for a diverse Canadian workforce. Gain international exposure to Canadian payroll legislation and ADP while building a long-term global career with Emapta alongside top 1% talent.

Your Canadian Payroll Career at a Glance:

• Employment Type: Full-time
• Shift: Mid Shift, Weekends Off
• Work Setup: Work From Home
• Salary: PHP 65,000 - PHP 75,000

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• Strong understanding of Canadian payroll processes, legislation, and full-cycle payroll administration
• Knowledge of group benefits administration, including health, dental, disability, and life insurance programs
• Knowledge of RRSP contribution plans and payroll deductions
• Understanding of payroll accounting practices and reconciliations
• Understanding of confidentiality and privacy requirements related to employee information
• Advanced proficiency in Microsoft Excel, including reporting and data analysis
• Strong analytical and problem-solving skills with the ability to identify and resolve payroll and benefits discrepancies
• Advanced organizational and time management skills with the ability to manage competing priorities and meet strict deadlines
• Excellent written and verbal communication, customer service, and relationship-building skills
• Strong ability to interpret policies, procedures, and legislation
• Ability to exercise sound judgment and escalate issues appropriately
• Ability to collaborate effectively with multiple departments and stakeholders
• Ability to adapt to changing systems, processes, and organizational requirements
• Ability to handle sensitive and confidential information with professionalism and discretion

Requirements

• Post-secondary education in Payroll Administration, Human Resources, Business Administration, Accounting, or a related field
• More than 5 years of payroll and benefits administration experience
• Experience processing payroll through an HRIS or payroll system
• Experience administering group benefits and employee retirement contribution programs

Working Conditions

• Ability to work remotely and meet Eastern Time Zone deadlines
• Availability for occasional additional hours during payroll processing periods, year-end activities, or system implementations
• Ability to communicate regularly with employees, supervisors, management, benefit providers, and external partners

Your Daily Tasks

• Process full-cycle payroll for salaried and hourly employees using ADP Workplace
• Process regular earnings, overtime, premiums, allowances, deductions, statutory requirements, and other payroll adjustments accurately
• Review and validate timesheets, employee changes, deductions, approvals, and other payroll data before processing
• Reconcile payroll reports and identify, investigate, and correct discrepancies
• Maintain accurate payroll records and documentation to support internal and external audits
• Prepare payroll reports and provide required information to Finance, Human Resources, and Management
• Support year-end payroll activities, including T4 preparation, payroll reconciliations, and related reporting
• Administer employee enrollments, changes, and terminations for company group benefit plans
• Address employee benefit inquiries and provide guidance on eligibility, coverage, and plan provisions
• Coordinate with benefit providers, including Canada Life and other third-party administrators, to resolve employee issues and ensure accurate plan administration
• Maintain benefit records and submit enrollment and change documentation on time
• Support short-term and long-term disability claims and documentation requirements
• Administer employee RRSP contribution programs, including employee and employer contributions where applicable
• Process accurate payroll deductions and remit contributions on time
• Maintain contribution records and reconcile payroll reports with plan-provider records
• Respond to employee inquiries regarding RRSP participation and contribution processes
• Maintain employee information in ADP Workplace and ensure data integrity and accuracy
• Support system updates, configuration changes, and implementation initiatives
• Monitor system transactions and resolve payroll, benefits, and reporting issues
• Collaborate with ADP support teams to resolve system errors and improve processes
• Develop and maintain payroll and benefits reports using ADP and Microsoft Excel
• Ensure payroll and benefits practices comply with applicable Canada Revenue Agency (CRA), Canada Pension Plan (CPP), Employment Insurance (EI), income tax, Employment Standards, privacy, and confidentiality requirements
• Maintain strict confidentiality of employee payroll, compensation, benefits, and personal information
• Follow company policies, procedures, and internal controls related to payroll and employee information
• Provide professional and timely responses to employee payroll and benefits inquiries
• Communicate payroll and benefits information clearly and effectively
• Collaborate with Human Resources, Finance, supervisors, and employees to resolve payroll and benefits issues