[Hiring] Senior HRIS Analyst @Keolis Canada

Role Description

This position will be a part of the Keolis North America, with a remote environment flexible.

• 4+ years of HR systems experience, preferably with UKG Pro, UTA, or Workforce Management (WFM)
• Working experience as an HRIS Administrator or similar role
• Experience in HRIS configuration, data auditing, and reporting
• Strong technical aptitude with HR software, preferable UKG Pro and database management
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis)
• Hands-on experience with integrations between HR and vendor systems
• Self-motivated and highly analytical, with a keen attention to detail and a strong aptitude for working with numbers
• Knowledge of data privacy and HR compliance standards

Qualifications

• Experience in HR Systems implementations and maintenance
• Experience in company acquisitions, building integrations between systems, building processes, training users on new systems/processes
• Understanding of project management and change management processes
• Knowledge of case management systems (ServiceNow, Salesforce)
• Bachelor’s degree or equivalent experience
• Experience working with transportation

Requirements

• Ability to travel up to 10% regionally throughout the continental US
• Strong analytical and problem-solving skills with high attention to detail
• Strong verbal and written communication skills
• Cross-functional collaborator with proven ability to partner with all levels of the organization
• Strong understanding or aptitude to understand HR Systems, integrations, reporting, and metrics
• Strong understanding of project management processes to maintain system integrity
• Exceptional customer service focus with a strong bias for action
• Proven ability to partner effectively with HRIS team members
• Ability to manage multiple priorities in a fast-paced environment
• High data analysis capability and ability to use data to solve problems

Key Accountabilities

• Support HRIS configuration, integrations, and setup of workflows, business rules, and data tables
• Assist with testing, validation, and deployment of HRIS system updates and releases
• Perform regular data audits to maintain system accuracy and compliance
• Support with the maintenance and troubleshooting of integrations between HRIS and external systems
• Maintain master data tables (locations, job codes, cost centers, earnings/deductions tables)
• Support in the management of user access rights and security in compliance with data protection guidelines
• Conduct routine data quality checks and resolve discrepancies
• Manage Tier 3 inquiries, while supporting Tier 1 and Tier 2 escalated user issues
• Develop and implement new processes and systems for efficient HR management
• Propose HRIS design, application, and processes based on functional requirements
• Collaborate with HR and business units to identify and support process improvement opportunities
• Assist with system enhancements, testing, and training related to new processes
• Document configuration changes, system processes, and standard operating procedures
• Support HRIS setup during acquisitions or new site mobilizations
• Able to perform root cause analysis and propose HRIS design improvements
• Test HRIS application development against HR and business requirements
• Define, document, and upgrade HRIS application system processes
• Update, maintain, create non-employee specific data value table

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.

• Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces
• Exposure to both extreme heat and cold
• Exposure to loud noises, fumes, and airborne particles

Additional Statements

• Drug screening: Employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination.
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities.
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their status.
• Work authorization: Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position.
• Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification.