[Hiring] Recruitment Coordinator @Redwood Software

Role Description

We are looking for an experienced Recruitment Coordinator to support our Talent Acquisition team and ensure a smooth, efficient, and high-quality hiring process. The role will manage end-to-end recruitment coordination, working closely with Recruiters, Hiring Managers, interview panel members, and candidates. The ideal candidate should be highly organized, detail-oriented, and comfortable managing multiple hiring activities in a fast-paced environment.

• Manage end-to-end interview scheduling and recruitment coordination.
• Partner with Recruiters, Hiring Managers, and interview panels to ensure timely hiring progress.
• Coordinate virtual and in-person interviews, including calendars, meeting links, rooms, and logistics.
• Manage candidate communication, interview confirmations, rescheduling, and follow-ups.
• Track interviewer availability and follow up on pending feedback.
• Support Recruiters with assessments, documentation, candidate updates, and day-to-day recruitment activities.
• Maintain accurate candidate records and interview stages in the ATS.
• Update recruitment trackers, reports, and hiring data.
• Support hiring drives, recruitment events, offer coordination, and pre-onboarding activities.
• Identify scheduling or process bottlenecks and work with stakeholders to resolve them.
• Ensure a professional and consistent candidate experience throughout the hiring process.
• Support recruitment coordination across the US, UK, Canada, and EMEA, with flexibility to work across different time zones as business needs require.

Qualifications

• 3–5 years of experience in Recruitment Coordination, Talent Acquisition Operations, or a similar role.
• Strong experience in interview scheduling and stakeholder coordination.
• Experience working with Recruiters, Hiring Managers, and interview panels.
• Familiarity with ATS platforms such as Greenhouse, Workday, Lever, or similar systems.
• Strong calendar management, organization, and prioritization skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.

Key Skills

• Recruitment Coordination
• Interview Scheduling
• Hiring Manager Collaboration
• Candidate Experience
• ATS Management
• Stakeholder Management
• Recruitment Operations
• Data Accuracy
• Communication
• Problem Solving

Legal Information

Redwood is an equal opportunity employer. Redwood prohibits unlawful discrimination based on race, colour, religion, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), sexual orientation, pregnancy or any other consideration made unlawful by regional or local laws. We also prohibit discrimination based on a perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful and will have a zero tolerance policy applied to it.

Redwood will comply with all local data protection laws, including GDPR when it comes to the handling and processing of personal data. Should you wish for us to remove your personal data from our recruitment database, please email us directly at [email protected].