[Hiring] Recruiting & Operations Specialist @Bluemoso

Role Description

A career coaching business that helps designers grow their careers. The founder runs a coaching program built around her own checklist and workbook, a client community, a monthly masterclass, and a weekly email newsletter. She's moving her program onto a new client platform and needs help running the operations behind it.

What you'll own

• Building her coaching program on the new client platform
• Client onboarding, from first email to fully set up
• Final polish on client resumes
• Light marketing tasks, so her emails and events go out on time

What you'll do

• Program build (about 4 hours a week): Take her existing checklist and workbook and organize them into modules and milestones on CoCareer (or a similar platform like Circle or Skool). You're moving content that already exists into the right place, not writing new content.
• Client onboarding (about 3 hours a week): Set up each new client: Google folder and docs, welcome email, calendar invites, and adding them to Slack and the platform. If a step is slow or manual, suggest a better way or automate it.
• Resume support (about 1.5 hours a week): Help with the last 10–20% of a client's resume executive summary and give basic feedback. You won't write full resumes. The founder will train you on her method.
• Marketing and workbook (about 1.5 hours a week): Set up events in Calendly, build landing pages and schedule emails in Kit, turn a LinkedIn post she wrote into an email, make simple event banners, and update workbook modules and Google Docs when she asks.

Qualifications

• Based in the Philippines
• Corporate background in HR or recruiting, with proof you've written or screened resumes
• 2+ years as a virtual assistant supporting one business owner
• Strong operations and admin skills
• Clear, professional written English
• Comfortable with Google Workspace and Slack
• Not open to students or fresh graduates

Requirements

• Proactive: doesn't wait to be told
• Keeps client information, like resumes and personal details, private
• Available 10 hours a week, [days and hours]
• Flags delays and problems early

Personality and work style

• Thoughtful, resourceful and proactive
• Organized: owns the systems and the follow-through
• Easygoing and comfortable with a casual, direct style
• Coachable: asks the right questions early, then figures things out
• Wants to grow with the business

Tools you'll use

• Google Workspace and Slack
• A course or community platform (CoCareer, Circle, Skool, or similar), or the ability to learn one fast
• Kit (ConvertKit) and Calendly, or similar
• AI tools like Claude

What will set you apart

• Experience supporting a career coach
• Experience building courses or programs on a platform
• Experience setting up automations (like Zapier)

Hours and pay

• 10 hours a week, 2 hours a day, Monday to Friday
• Start date: November 2026

How to apply

Apply through this page and answer every application question. Incomplete applications will not be considered. Shortlisted applicants will complete a short test task based on real work from this role.