[Hiring] People Systems Specialist @Everway

Role Description

The People Systems Specialist is responsible for the maintenance, configuration, development and continuous improvement of Everway's global People systems, ensuring they are reliable, secure, effective and support the needs of the business.

As the subject matter expert for People technology, you will have particular responsibility for HiBob, our core HR information system (HRIS), alongside associated performance, engagement, talent acquisition and learning platforms.

You will focus on developing system functionality, improving workflows, maintaining data integrity through effective controls and delivering accurate, accessible reporting. Working closely with the People Operations team and other stakeholders, you will identify opportunities to improve processes, introduce automation and maximise the value of our People systems.

This is a specialist individual contributor role with no direct people management responsibilities on a 12 month fixed term contract.

Main Responsibilities

• People Systems Management & Development
  • Maintain, configure and continuously develop Everway's People systems.
  • Act as the technical subject matter expert for HiBob and associated People platforms.
  • Design, configure and improve system workflows, automations, approval processes, forms, notifications and employee and manager self-service functionality.
  • Maintain and develop system configuration supporting organisational structures, reporting lines, job architecture, grades and compensation structures.
  • Manage system updates, configuration changes, testing and troubleshooting.
  • Work with IT and external providers to maintain effective integrations and data flows.
  • Configure and maintain system access structures, roles and permissions.
• Data Integrity & Governance
  • Develop and maintain controls, processes and standards for People data accuracy.
  • Design and conduct regular system data audits.
  • Work with People Operations Specialists to correct identified errors.
  • Identify recurring data-quality issues and implement changes.
  • Maintain consistent data structures, definitions and standards.
  • Monitor data quality and provide regular reporting.
  • Support compliance with data protection and audit requirements.
• Reporting & People Analytics
  • Develop, configure and maintain People reporting and dashboards.
  • Ensure reporting data is accurate and consistent.
  • Work with People stakeholders to understand reporting requirements.
  • Develop and improve reporting capabilities within HiBob.
  • Provide specialist support for complex data extraction and analysis.
  • Maintain reporting processes and documentation.
• Systems Improvement & Automation
  • Identify opportunities to improve system functionality and automate processes.
  • Work closely with People Operations Specialists to understand operational challenges.
  • Translate business requirements into practical system solutions.
  • Configure, test and implement system enhancements.
  • Support People technology projects.
  • Develop system guidance and provide training.
  • Monitor system performance and user feedback.
• Technical Support & Stakeholder Collaboration
  • Provide specialist technical guidance and second-line systems support.
  • Investigate and resolve complex system issues.
  • Partner with People Operations Specialists for accurate employee lifecycle administration.
  • Work with IT, Finance, Payroll, Talent Acquisition and Learning & Development.
  • Liaise with external system providers to resolve technical issues.
  • Develop and maintain technical system documentation.

Qualifications

• Minimum 3 years’ experience administering, configuring and developing HRIS or other People technology platforms.
• Strong technical knowledge of HRIS configuration, workflows, permissions, reporting and data management.
• Experience improving system functionality, automating workflows and implementing data-quality controls.
• Strong reporting, data analysis and advanced spreadsheet skills.
• Good understanding of employee lifecycle processes.
• Strong analytical, problem-solving and organisational skills.
• Ability to translate business needs into technical solutions.
• Ability to work independently and prioritise competing demands.

Desirable Criteria

• Experience administering and developing HiBob.
• Experience with Greenhouse, performance management, engagement or learning management platforms.
• Experience using Power BI, Google Looker Studio or similar reporting tools.
• Experience supporting People systems across multiple countries.
• Experience supporting HRIS implementations, integrations, data migrations or organisational change.
• Experience working with external system vendors and technical support teams.
• CIPD qualification or relevant HR, information systems or data-related qualification.

Benefits

• Competitive salary with bonus opportunities.
• Flexible work schedules.
• Comprehensive health and wellness benefits.
• Flexible time off plans.
• Career growth through development programs.
• Collaborative, innovative culture where your ideas matter.

Company Description

Every mind is unique. Yet much of the world is still built for what’s considered "normal," leaving too many people behind. At Everway, we change that by creating technology that helps everyone understand and be understood.

Join us at Everway - together, we can unlock the full potential of every mind.