[Hiring] Payroll Specialist @MedAmerica

Role Description

Compile, compute, and input payroll data into ADP payroll system in an accurate and timely manner.

• Coordinate with the medical directors, managers, and physicians to receive the payroll-required information.
• Coordinate with Recruiting, HR, and Benefits departments to ensure all payroll information is accurate and received in a timely fashion.
• Prepare pay by verifying time records; calculating and producing checks or electronic transfers; calculating and producing quarterly incentive bonuses.
• Validate payroll information to ensure accuracy and reasonableness.
• Balance and confirm all entries on Payroll Preview reports to ensure accurate pay.
• Fulfill wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings.
• Verify compliance with federal and state payroll requirements; stay current with changes in the law.
• Assist with reconciling items and site-based financial questions as they pertain to payroll production.
• Assist in monthly reconciliation and yearly audit of payroll related accounts.
• Create regular or ad hoc report for CEP leadership and MA management.
• Monitor and respond to inquiries via ticketing system, answer phone calls to department, and assist with delegation of tickets during preassigned times.
• Assist Site Medical Directors with bonus and surplus calculations and any ad hoc reporting.
• Assist with audits of internal records, workers compensation, tax filings, and related documentation.
• Help create finance-related service level agreements with various MedAmerica departments.
• Compare actual performance to service level agreement and provide recommendations for improvements.
• Actively participate in Payroll and HRIS system updates and testing.
• Assist IS&T with third party payroll system implementations and upgrades.
• Ensure that the Payroll database contains updated and accurate information.
• Maintain electronic copies of all the payroll changes.
• Maintain complete records of all the payroll transactions.
• Maintain and review online schedule info to reflect correct hours worked and paid.
• Complete written and verbal Verification of Employments.
• Assist in the overall development of the Payroll / Finance department through suggestions for improvement.
• Participate in departmental meetings and provide feedback on projects that increase overall efficiency of the department.
• Provide Payroll history data/records to employees as requested.

Qualifications

• 2 -3 years of payroll or accounting experience required.
• Bachelor’s degree in related field is preferred.
• General knowledge of Payroll and Accounting principles.
• Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function.
• Knowledge of math principles.
• Good PC skills, including proficiency in Microsoft Office and good working knowledge of Microsoft Excel.
• Demonstrated self-learner who can work with minimal supervision and wants to be a member of a dynamic team.
• Ability to demonstrate effective customer service techniques.
• Excellent customer service and detail oriented.
• Ability to demonstrate data collection, assimilation, and reconciliation skills.
• Ability to multitask and work well under pressure.

Benefits

• Superior health plan options.
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more.
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service).
• Generous paid time off starting 3-4 weeks’ annually.
• Student Loan Refinancing Discounts.
• Professional and Career Development Program.
• EAP and travel assistance included.
• Wellness program.
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.