[Hiring] Payroll Specialist @Sentrex

Role Description

The Payroll Specialist is responsible for supporting the accurate and timely processing of payroll across Sentrex's multiple legal entities throughout Canada. This role performs day-to-day payroll administration, payroll data maintenance, payroll reporting, and employee support while ensuring compliance with applicable legislation, company policies, and payroll procedures.

The Payroll Specialist works closely with the Payroll Supervisor, People & Culture, Finance, and employees to ensure:

• Payroll transactions are processed accurately.
• Records are maintained appropriately.
• Payroll inquiries are resolved in a timely and professional manner.

This position is primarily remote, with occasional onsite meetings, team events, training sessions, and other business-related activities required.

A Day in the Life (What you will do here):

• Perform day-to-day payroll processing activities for multiple legal entities across Canada, ensuring employees are paid accurately and on time.
• Enter, validate, and maintain payroll-related data, including new hires, terminations, status changes, earnings, deductions, benefits information, and other payroll transactions.
• Review and reconcile timesheets and payroll inputs, escalating discrepancies or exceptions as required.
• Process off-cycle payments and payroll adjustments as directed.
• Maintain accurate payroll and employee records within the HRIS and payroll systems.
• Monitor and manage the payroll inbox, ensuring payroll-related inquiries and requests from employees and managers are addressed accurately, professionally, and within established service levels.
• Prepare payroll reports and support payroll reconciliations, audits, and reporting activities.
• Support year-end payroll activities, including reconciliations, T4s, T4As, T2200s, Records of Employment (ROEs), and other payroll-related documentation.
• Respond to employee payroll inquiries and provide timely, professional, and confidential support.
• Assist with payroll audits, compliance requirements, and document retention activities.
• Participate in HRIS testing, system enhancements, and payroll-related projects as assigned.
• Cross-train in payroll processes and provide backup support within the Payroll team as required.
• Other duties as assigned by your manager.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, Human Resources, similar field, or equivalent experience.
• 3 years’ experience in a payroll or related administrative role.
• Demonstrated experience working with HRIS and payroll systems, preferably UKG.
• PCP Certification (in progress or completed) is preferred; candidates actively working toward PCP Certification are encouraged to apply.
• Working knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills with willingness to learn and ability to request assistance when necessary.
• Strong ability to consistently meet deadlines and prioritize projects.
• Superior interpersonal and written/verbal communication skills.
• Comfortable performing repetitive, detail-oriented tasks accurately and within deadlines.
• Bilingual proficiency in both English and French is an asset, though not required.

Requirements

• Your commitment to providing a high level of service to your internal and external clients.
• You are highly adaptable with a track record of success during times of growth and organizational change.
• You have a proven track record of developing trust and influence at multiple levels.
• You demonstrate an impactful and candid communication style.
• You have exceptional organizational skills with the ability to build effective working relationships with colleagues, management, and stakeholders.

Benefits

• Competitive Salary and generous vacation entitlement.
• Wellness Program (5 paid days off for your well-being!).
• Paid Sick Days.
• Competitive Benefits Package including Dental & Extended Health Benefits, AD&D, LTD & Employee/Dependent Life Insurance.
• Employee & Family Assistance Program.
• RRSP Matching Program.
• The anticipated base salary hiring range for this role is $70K to $80K annually.