[Hiring] Payroll Manager @SITEMETRIC LLC

Role Description

Sitemetric is seeking an experienced and detail-driven Payroll Manager to own the payroll function for a large and growing nationwide workforce. This individual is responsible for payroll compliance, multi-state payroll tax, internal controls, payroll systems governance, and team performance. The ideal candidate is a payroll leader with deep experience who operates with precision, thrives in a fast-moving environment, and is ready to build a best-in-class payroll function as the company scales.

As Payroll Manager you will be responsible for compliance, payroll tax, controls, and the final approval of every payroll. This individual owns the payroll vendor relationship and the department's people and processes, serving as the organization's authority on federal, state, and local wage and hour law. The role requires a hands-on leader who follows established corporate controls and standards, and drives continuous, meaningful automation and process improvement.

Key Responsibilities

• Payroll Tax & Multi-State Compliance
  • Own employer tax registrations, withholding accounts, SUTA, and local tax accounts across all states.
  • Establish payroll tax registrations in new states and local jurisdictions before any employee begins work.
  • Review and reconcile all vendor-prepared payroll tax filings and deposits.
  • Serve as primary contact for federal, state, and local tax agencies on payroll tax matters.
  • Own and correct withholdings by work and residence location.
  • Determine taxability of supplemental wages, per diem, travel pay, and fringe benefits.
  • Perform and sign off on monthly, quarterly, and annual payroll tax reconciliations.
  • Direct year-end: W-2 preview reconciliation in November, production, distribution, and corrections.
  • Ensure SUTA and other applicable tax rates are correctly updated in payroll system annually.
• Wage & Hour Compliance
  • Serve as the department's authority on FLSA and state and local wage and hour law.
  • Direct a semi-annual sweep of state and municipal minimum wage changes.
  • Maintain pay-frequency, pay-statement content, and wage-notice compliance by state.
  • Own garnishment, levy, and record-retention compliance across states.
  • Coordinate responses to unemployment claims, wage claims, agency audits, and government inquiries.
  • Maintain current knowledge of changing payroll regulation through professional education.
• Controls, Systems & Vendor Governance
  • Review and approve the payroll register and transmit and fund payroll.
  • Design and enforce segregation of duties.
  • Approve all production configuration changes to earnings codes, deductions, taxes, accruals, and pay rules.
  • Own payroll system configuration and the payroll vendor relationship.
  • Manage the payroll vendor's module and service portfolio.
  • Monitor and maintain interfaces between payroll and connected systems.
  • Administer payroll and timekeeping system security roles.
• Payroll Reporting & Financial Support
  • Prepare recurring payroll report packages for Finance, Accounting, HR, and executive leadership.
  • Support internal and external financial audits with payroll data and documentation.
  • Analyze overtime and attendance trends; deliver actionable insights to Operations and Finance.
  • Monitor departmental KPIs including payroll accuracy rate and tax notice resolution.
  • Reconcile accrued payroll, PTO liability, and deduction accounts with Finance at each close.
• Leadership, People & Process Improvement
  • Supervise, cross-train, mentor, and evaluate the payroll team.
  • Set departmental goals, performance expectations, and SOPs.
  • Own payroll policy, SOP governance, and internal controls.
  • Appropriately escalate issues to internal stakeholders.

Qualifications

• 10+ years of payroll experience, including 5+ years leading a multi-person payroll function.
• Demonstrated expertise in optimizing payroll systems and driving continuous improvement.
• Deep knowledge of federal, state, and local wage and hour law, payroll tax requirements, and multi-state compliance.
• Experience managing payroll for thousands of employees, including a large hourly, field-based workforce.
• Certified Payroll Professional (CPP) strongly preferred; FPC considered with equivalent experience.
• Proven track record of designing and enforcing payroll internal controls.
• Strong working knowledge of payroll system configuration, integrations, and change control.
• Excellent analytical, reconciliation, and reporting skills.
• People leadership experience with a track record of developing and cross-training direct reports.
• Ability to operate with precision in a high-volume, fast-paced environment.

Preferred

• Experience with construction, facilities services, or other field-based, high-turnover workforce environments.
• Experience with ADP Workforce Now or comparable enterprise payroll platforms.
• Familiarity with outsourced garnishment, unemployment claims management, and W-2 fulfillment services.
• Experience managing payroll in a high-growth business.
• Background in payroll process automation and system-driven compliance.

Benefits

• Health, dental, and vision insurance for full-time employees.
• 401(k) eligibility.
• Accrued paid sick leave for all employees.
• Flexible PTO.
• Opportunities for career growth and professional development.
• Supportive team culture that values clarity, reliability, and high performance.
• Access to the right tools, technology, and support to do your best work.

Additional Information

The base pay for this position ranges from $90,000 – $115,000 per year. This role is eligible for a 10% discretionary bonus. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, credentials, and experience.

How to Apply

Interested individuals should apply to Sitemetric.com/careers. Sitemetric accepts applications on an ongoing basis.

Sitemetric is proud to be an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.