[Hiring] Payroll Manager @Mosaic

Role Description

Are you a hands-on payroll expert who leads with heart, technical excellence, and a growth mindset? At Mosaic, we are looking for a Payroll Manager who brings the perfect balance of strong people leadership and deep, technical payroll expertise. This is a 100% remote position, but it isn't a role where you just delegate from afar—you’ll be actively engaged in our day-to-day payroll operations while coaching, empowering, and developing a high-performing team. If you are a relational leader who thrives on solving complex tax and compliance challenges, driving continuous process improvement, and guiding teams through system and regulatory changes, we’d love to connect with you!

• Lead & Develop: Serve as a relational, service-oriented leader. Hire, coach, and build accountability within your team while cultivating a supportive, highly engaged work environment.
• Drive Full-Cycle Payroll: Direct and execute full life cycle multi-state payroll processing, off-cycle pay runs, garnishments, and audits to ensure timely and accurate execution.
• Own Tax & Compliance: Act as the subject matter expert on complex payroll tax and regulatory requirements. Directly prepare and manage in-house payroll tax filings, reconciliations, year-end processing, and tax notice resolutions.
• Innovate & Improve: Approach challenges with a growth mindset. Analyze systems and workflows to improve processes, prevent recurring issues, and lead functional testing/system upgrades (PeopleSoft).
• Collaborate Cross-Functionally: Partner closely with Accounting, Finance, HR, and Operations to resolve discrepancies, ensure wage/hour compliance, and align payroll processes with organizational needs.

Qualifications

• Technical Credibility: Deep, hands-on experience with in-house payroll processing and multi-state payroll tax management (including direct tax filings, notices, and reconciliations).
• Relational Leadership: Proven track record of coaching team members through performance challenges, building accountability, and leading with empathy through change.
• Strategic Problem-Solving: A proactive mindset focused on root-cause problem solving and continuous process enhancement rather than quick fixes.
• Education & Experience: Associate’s Degree in HR, Accounting, Business Administration, or equivalent work experience.
• Minimum of 3 years of experience in a payroll supervisory/management role.
• Experience with multi-state payroll, complex wage/hour laws, and enterprise systems.

Benefits

• At Mosaic, we relentlessly pursue opportunities that empower people.
• As One Mosaic, our staff works together to provide meaningful support while upholding our core values of belonging, connection, faithfulness, and grit.
• Your leadership directly impacts our mission and the people we serve every day.