[Hiring] Payroll Administrator @MDpanel

Role Description

The Payroll Administrator owns accurate, on-time, and tax-compliant payroll for MDpanel associates in the US and Canada. The role runs payroll end to end each cycle, manages payroll tax withholding, deposits, and filings across federal, state, local, and provincial jurisdictions, and supports payroll integration when MDpanel acquires a company. It is the main payroll partner for People Operations and Finance and ensures associates are paid on time and without error. This role is a strong fit for an experienced payroll professional with hands-on payroll tax experience who wants a focused, part-time schedule. Experience across the US and Canada and with acquisitions is strongly preferred.

Qualifications

• Five or more years of hands-on payroll experience, including running payroll end to end.
• Direct payroll tax experience, including multi-state withholding, tax deposits, quarterly and annual filings, and agency notice resolution.
• Experience preparing and reconciling year-end tax forms.
• Comfort with a major payroll platform and strong Excel skills for reconciliations.
• High attention to detail and the ability to meet firm payroll deadlines.
• Sound judgment and discretion with confidential associate information.
• Clear, concise written and verbal communication, and the ability to work independently with limited direction.

Requirements

• Strongly preferred: experience running payroll across both the US and Canada, including CRA remittances, CPP/QPP and EI, provincial tax, and T4/RL-1 reporting.
• Strongly preferred: experience integrating payroll for acquired companies, including data migration, pay and deduction code mapping, and tax account setup or transfer.
• Experience at a growing, multi-entity, or multi-state company.
• Comfort with productivity and AI tools, and quick to learn new systems.
• A degree in accounting, finance, business, or related field, or equivalent work experience.

Work Setting

Remote, home-office based, with regular video meetings with People Operations and Finance.

Additional Information

• The salary range for this position is provided as an estimate based on current market conditions and company benchmarks. Actual compensation may vary depending on factors such as experience, qualifications, skills, location, and internal equity.
• Please note that we are unable to provide sponsorship assistance currently. All applicants must have a valid work authorization for the country in which they are applying.
• Please note that this compensation range is subject to change at any time and may not be applicable to all candidates. We are committed to ensuring fair and equitable pay practices and encourage applicants to discuss any questions or concerns regarding compensation during the interview process.
• MDpanel is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all associates feel valued, respected, and supported.
• We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic.
• We are dedicated to fostering a culture of inclusion and belonging and encourage applicants of all backgrounds to apply. If you require accommodations during the application or interview process, please contact [email protected].