[Hiring] Payroll Administrator @ClearCaptions LLC

Role Description

The Payroll Administrator is responsible for the accurate and timely administration of multi-state payroll, including:

• Payroll processing
• Timekeeping
• Payroll deductions
• Employee record maintenance
• Payroll tax compliance
• Related reporting

This role serves as a resource to employees and managers on payroll-related matters and requires:

• Strong attention to detail
• Confidentiality
• Analytical skills
• Knowledge of applicable federal, state, and local payroll requirements

The Payroll Administrator works effectively in a fast-paced and changing environment while providing responsive and professional customer service.

Qualifications

• A high school diploma or equivalent is required; a bachelor's degree in accounting, finance, business, human resources, or a related field is preferred.
• Minimum of five (5) years of progressively responsible payroll experience, including multi-state payroll administration.
• Experience researching and resolving payroll and timekeeping discrepancies through analysis of timecard, payroll, and employee data.
• Working knowledge of applicable federal, state, and local payroll laws, regulations, and tax requirements.
• Experience with payroll tax reporting, reconciliations, year-end processing, and related compliance activities.
• Experience maintaining accurate employee payroll records and processing payroll-related changes.
• Strong analytical and problem-solving skills.
• Ability to work independently and manage multiple responsibilities.
• Strong customer service, interpersonal, written, and verbal communication skills.
• Demonstrated discretion and ability to maintain confidentiality.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Proficiency with modern communication and collaboration tools.
• Willingness and ability to work flexible hours as needed.

Requirements

• Serves as a subject matter expert and resource regarding payroll processing.
• Processes, audits, analyzes, and reviews biweekly timekeeping and payroll.
• Identifies and coordinates the setup and maintenance of new payroll tax jurisdictions.
• Reviews payroll results and performs reconciliations to resolve discrepancies.
• Coordinates payroll funding activities and verifies payroll amounts.
• Processes regular, manual, and off-cycle payrolls as needed.
• Ensures accurate processing of new hires, terminations, and other payroll updates.
• Administers payroll deductions and legally required withholdings.
• Prepares, reviews, and files applicable payroll tax returns and reports.
• Researches and responds to payroll tax notices and agency inquiries.
• Compiles payroll and tax reports for internal and external purposes.
• Maintains accurate and confidential employee payroll records.
• Conducts payroll audits and reviews for accuracy and compliance.
• Provides guidance regarding payroll policies and procedures.
• Maintains and updates payroll policies and process documentation.
• Supports payroll calendar management and ensures deadlines are met.
• Responds to employee and management inquiries in a timely manner.
• Performs other duties as assigned.

Benefits

• Compensation: $32.00 to $40.00/hr based on qualifications and experience.
• Comprehensive benefits program.

Company Description

ClearCaptions is a Federal Communications Commission (FCC)-certified telephone captioning provider, adhering to the highest industry standards of privacy, security, and professionalism. We are committed to improving the lives of seniors and their caregivers through innovative technology.