[Hiring] Part-Time Recruiting & HR Coordinator @LeoLabs, Inc.

Role Description

We are seeking a highly organized, detail-oriented, and proactive Part-Time Recruiting & HR Coordinator to support our Talent Acquisition and Human Resources functions. The primary focus of this role is interview coordination and scheduling in support of our recruiters and hiring teams.

• Manage interview logistics and coordinate calendars across multiple time zones.
• Communicate with candidates and interviewers to ensure a smooth, positive candidate experience.
• Assist with general HR coordination and administrative activities.

Key Responsibilities

• Recruiting Coordination
  • Coordinate and schedule candidate interviews across multiple roles, interviewers, and time zones.
  • Manage complex calendars and scheduling changes, ensuring interviews are coordinated efficiently and accurately.
  • Communicate with candidates throughout the interview process, providing timely updates and interview details.
  • Partner closely with recruiters and hiring managers to coordinate interview availability and keep recruiting processes moving.
  • Create and manage interview schedules, calendar invitations, and candidate communications.
  • Maintain accurate candidate records and interview activity within the applicant tracking system (ATS).
  • Support job postings, candidate pipeline updates, and other recruiting administration as needed.
  • Help deliver a seamless, professional, and positive candidate experience.
• HR Coordination & Administration
  • Assist with onboarding and offboarding coordination and related documentation.
  • Maintain accurate employee records and HR documentation.
  • Support HRIS updates and employee data administration.
  • Assist with benefits administration and employee communications.
  • Coordinate employee lifecycle activities and general HR administrative tasks.
  • Support HR projects, internal communications, and employee engagement initiatives as needed.
• General Administrative Support
  • Manage multiple priorities and recurring tasks while maintaining accuracy and attention to detail.
  • Track deadlines, follow-ups, and outstanding action items.
  • Identify opportunities to improve scheduling processes and administrative workflows.
  • Provide flexible support across Recruiting and HR as business needs evolve.

Qualifications

• 2+ years of experience in recruiting coordination, interview scheduling, HR administration, or a similar support role.
• Familiarity with applicant tracking systems (ATS) and recruiting workflows.
• Strong calendar management and interview scheduling skills.
• Excellent organizational skills and exceptional attention to detail.
• Ability to multitask, prioritize competing demands, and adapt quickly to changing schedules.
• Strong written and verbal communication skills.
• Professional, responsive, and service-oriented approach when working with candidates, employees, and hiring teams.
• Comfortable working independently and managing responsibilities with limited supervision.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience with Greenhouse or similar applicant tracking systems.
• Experience coordinating interviews across multiple time zones.
• Familiarity with HRIS platforms and employee onboarding processes.
• Experience supporting a growing or fast-paced organization.

ITAR Requirements

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be eligible to obtain the required authorizations from the U.S. Department of State. More information regarding ITAR can be found at DDTC’s website.