[Hiring] Recruiting Operations Coordinator @ECS Federal

Role Description

The Recruiting Operations Coordinator supports the execution of key recruiting processes. This role partners closely with Recruiting and Human Resources to ensure a consistent, accurate, and efficient candidate experience. This position is ideal for an early-career professional with experience in HR or recruiting operations who is detail-oriented, process-driven, and comfortable managing multiple priorities in a fast-paced environment.

• Coordinate phone, virtual, and in-person interviews between candidates, recruiters, hiring managers, and interview teams.
• Manage interview logistics, including calendar invitations and interview confirmations.
• Provide timely, professional communication to candidates throughout the interview process.
• Support the administration of the offer process, including drafting, coordinating, and tracking offer letters in partnership with Recruiting and Human Resources.
• Ensure accuracy, timeliness, and adherence to internal guidelines.
• Manage and execute the employee referral workflow, including intake, tracking, routing referrals to appropriate recruiters, and maintaining accurate documentation within internal systems (e.g., SharePoint).
• Coordinate and track requisition approvals, ensuring all required approvals are completed accurately and in a timely manner prior to job posting and throughout the hiring lifecycle.
• Perform job posting audits across internal systems and external job boards, ensuring postings are accurate, compliant, properly formatted, and aligned with organizational standards.
• Assist in managing candidate transitions from selection through offer acceptance and onboarding coordination.
• Maintain accurate and up-to-date records within the Applicant Tracking System (ATS).
• Support the preparation, validation, and distribution of recruiting reports and metrics, including pipeline activity, time-to-fill, and offer tracking.
• Fulfill ad hoc reporting requests from Recruiting Leadership.
• Assist with job posting management across internal systems and external job boards.
• Provide operational support across recruiting workflows, including process tracking, coordination of activities, and follow-up on outstanding items.
• Contribute to the maintenance and organization of recruiting documentation, including standard operating procedures (SOPs), templates, and process guides.
• Partner with Recruiting Operations team members to support ongoing process improvements and operational initiatives.
• Respond to requests from Recruiting Leadership and team members, supporting ad hoc projects and operational needs as required.

Qualifications

• 3+ years of experience in HR, recruiting coordination, or a related operational support role OR a Bachelor’s degree with at least 1 year of relevant experience supporting HR, recruiting, or structured operational workflows.
• Experience with candidate management and interview scheduling.
• Hands-on experience supporting or coordinating offer processes, onboarding workflows, or HR-driven approvals (e.g., requisition approvals).
• Experience managing or supporting structured workflows (e.g., referrals, approvals, or similar operational processes).
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High attention to detail with a focus on accuracy, data integrity, and process compliance.
• Experience working with an Applicant Tracking System (e.g. ADP, Workday, iCIMS, Taleo, Greenhouse).
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook), with ability to support reporting and data tracking.
• Strong written and verbal communication skills, with the ability to interact professionally with internal stakeholders.
• Ability to work independently while also collaborating effectively within a team environment.

Requirements

• Hourly Rate Range: $24.04 - $28.85