[Hiring] Onboarding Specialist @GoGlobal

Role Description

The Specialist, Onboarding (EMEA) is responsible for coordinating and delivering the successful onboarding and implementation of new clients across the EMEA region. This role manages the day-to-day onboarding process, ensuring a smooth transition from project initiation through to business-as-usual (BAU) operations while delivering a positive client experience.

Reporting to the Onboarding Lead, you will work closely with cross-functional teams to coordinate implementation activities, manage timelines, support system and data setup, and ensure all onboarding requirements are completed accurately and efficiently. You will contribute to helping clients achieve value quickly through a structured and consistent onboarding process.

Key Responsibilities

• Client Onboarding and Implementation
  • Coordinate end-to-end client onboarding and implementation activities across the EMEA region.
  • Support the development and execution of onboarding plans, project timelines, and implementation schedules.
  • Coordinate with internal stakeholders across Operations, Payroll, HR, Technology, Finance, and Customer Success throughout the onboarding lifecycle.
  • Track project progress, monitor onboarding milestones, and escalate potential risks or delays to the Onboarding Lead.
  • Ensure onboarding activities are completed in accordance with established processes, timelines, and client requirements.
• Data and System Setup
  • Support the accurate setup of client, employee, payroll, and entity data across internal platforms and systems.
  • Verify data accuracy, completeness, and consistency in line with internal procedures and client requirements.
  • Review onboarding documentation and coordinate data collection, validation, and migration activities where applicable.
  • Identify discrepancies and work with relevant stakeholders to resolve data or system setup issues.
• Handover to Business-as-Usual (BAU)
  • Coordinate the preparation and documentation of client handovers from implementation to operational delivery teams.
  • Ensure onboarding documentation, system configurations, and implementation activities are completed before transition.
  • Work closely with operational teams to support a smooth handover and continuity of service.
  • Follow up on outstanding onboarding items and ensure relevant stakeholders are informed of any unresolved issues.
• Client Experience and Communication
  • Support client communication throughout the onboarding process, providing timely updates on progress, requirements, and next steps.
  • Build positive working relationships with clients and internal stakeholders through clear communication and effective coordination.
  • Assist in managing client expectations and resolving onboarding queries or issues promptly.
  • Contribute to a seamless onboarding experience by ensuring requirements are clearly understood and deliverables are completed on time.
• Process Improvement and Operational Excellence
  • Identify opportunities to improve onboarding workflows, documentation, tools, and client experience.
  • Support the implementation of standardized onboarding procedures, templates, and best practices.
  • Maintain accurate onboarding records, project trackers, and status reports.
  • Contribute to initiatives that improve operational efficiency, data quality, and service delivery.

Key Performance Indicators (KPIs)

• Timely completion of assigned onboarding activities and milestones.
• Onboarding cycle time and adherence to implementation timelines.
• Accuracy and completeness of client, employee, payroll, and entity data.
• Quality and completeness of onboarding documentation.
• Successful and timely handover to BAU operational teams.
• Client satisfaction and responsiveness throughout the onboarding process.
• Compliance with established onboarding procedures and service delivery standards.
• Contribution to process improvement and reduction of onboarding errors or rework.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Human Resources, Information Systems, or a related field.
• 2–4 years of experience in client onboarding, implementation coordination, project support, customer success, or service delivery within a business services environment.
• Experience coordinating multiple onboarding or implementation activities simultaneously.
• Strong organizational, coordination, and time-management skills, with excellent attention to detail.
• Ability to work collaboratively with cross-functional teams in a fast-paced environment.
• Good communication and stakeholder coordination skills.
• Strong analytical, problem-solving, and follow-up skills.
• Proficiency in Microsoft Excel, PowerPoint, and project management, CRM, or service delivery tools.
• Ability to manage competing priorities and work independently while escalating issues when necessary.

Preferred Qualifications

• Experience supporting client onboarding within Payroll, HR Services, Employer of Record (EOR), Professional Services, Global Mobility, or Entity Management.
• Familiarity with CRM, HRIS, payroll, or service delivery platforms.
• Experience working with clients or teams across multiple countries and time zones.
• Understanding of onboarding workflows, implementation processes, and service delivery best practices.
• Experience working in a multinational or global business environment.
• Familiarity with process improvement initiatives and standardized operating procedures.

Company Description

GoGlobal is the leading professional services company to guide, establish and manage global operations with compliance and confidence. We bring the human touch to entering new markets and consolidating vendors through a single point of management. With a presence in over 140 countries on six continents and growing, we make running a global business easy.

• Business & Corporate Services provided:
  • Entity Solutions: Entity establishment, Corporate secretarial & directorship services, Domicile services, Dormancy/Liquidation
  • HR Solutions: Global recruitment, Employer of Record (EOR), Agent of Record (AOR), Global benefits, Global payroll, International HR Consulting
  • Finance Solutions: Accounting & Tax