[Hiring] Interview Coordination Specialist @Talentoma

Role Description

An interview request arrives, availability is checked, invitations are confirmed, and the request is closed with clear notes. The Interview Coordination Specialist keeps that sequence organized so candidates and interviewers know what happens next. This position sits within the recruiting support team, works under a recruiting team lead, and partners with candidates, recruiters, hiring managers, and interviewers. It is a fully remote, desk-based role offering work from home in Michigan, United States. The focus is accurate interview coordination, timely updates, and consistent follow-through from initial request to completed interview. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Qualifications

• High school diploma or equivalent.
• About 1-2 years of interview coordination, recruiting support, or closely related scheduling experience preferred.
• Familiarity with interview stages, candidate communications, and the distinct responsibilities of recruiters, hiring managers, and interviewers.
• Comfort using applicant-tracking systems, shared interview calendars, and virtual meeting tools to maintain accurate scheduling information.
• Clear written and verbal communication for explaining interview arrangements, checking understanding, and handling changes professionally.
• Ability to compare availability, notice conflicting details, prioritize pending requests, and keep candidate information private.
• A reliable computer, high-speed internet, and quiet private workspace suitable for focused remote coordination.
• Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Requirements

• Review interview requests arriving through a shared email inbox or recruiting queue, identifying the candidate, open position, interview stage, and requested participants.
• Check recruiter instructions for interview length, format, and required interviewers, and clarify missing details before contacting candidates or reserving calendar slots.
• Update interview status and scheduling notes in an applicant-tracking system such as Lever, keeping candidate details aligned with the recruiter's instructions.
• Compare candidate availability with interviewer calendars, checking for overlapping meetings, interview sequence, and preparation gaps before proposing suitable interview options to participants.
• Send clear invitations with participant names, interview format, joining instructions, and expected duration, confirming that candidates receive the correct details.
• Arrange virtual meeting access through a team collaboration platform such as Zoom, and verify that invitation links match the scheduled interview.
• Monitor confirmations and follow up on unanswered invitations, letting recruiters know when missing responses could delay the interview or next hiring step.
• Resolve routine cancellations and rescheduling requests, escalating unavailable interview panels, recurring conflicts, or unclear priorities to the recruiter or recruiting team lead.
• After each interview, confirm completion with participants, remind interviewers about outstanding feedback, and update the recruiter before closing the scheduling request.
• Maintain quality through accurate invitations, prompt turnaround, complete scheduling notes, and dependable follow-up, reviewing errors with the recruiting team lead.

Benefits

• Fully remote work from home with desk-based responsibilities focused on interview scheduling and recruiting team support.
• Structured onboarding and training on the named systems, including guided practice with scheduling requests, interview invitations, and candidate updates.
• Regular check-ins with the recruiting team lead to review priorities, discuss scheduling challenges, and receive practical feedback.
• Build skills in interview coordination, recruitment operations, calendar accuracy, and clear communication with candidates and hiring teams.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.