[Hiring] HR Onboarding & Compliance Admin @Emapta

Role Description

As an HR Onboarding & Compliance Admin, you'll strengthen employee lifecycle operations, safeguard workforce records, and support international HR compliance within financial services.

Qualifications

• 3 to 5 years of experience in HR administration, People Operations, HR coordination, or a related role
• Strong administrative, organizational, and time management skills
• Excellent attention to detail and accuracy in employee records, HR documentation, and data management
• Experience using Human Resources Information Systems (HRIS) to maintain and manage employee information
• Proficiency in Microsoft Office applications, particularly Excel
• Ability to handle confidential employee information with discretion and integrity
• Excellent written and verbal communication skills
• Experience in employee onboarding, benefits administration, or coordination with background screening providers

Requirements

• Experience supporting international employee populations
• Knowledge of employment legislation, regulatory requirements, and HR best practices

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leave credits, plus carryover of unused leave credits
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Your Daily Tasks

• Coordinate employee joiner, mover, and leaver processes.
• Prepare employment contracts, letters, and other employment-related documentation.
• Manage employee onboarding activities and ensure completion of all required documentation.
• Coordinate employee offboarding activities, including exit documentation and system notifications.
• Maintain accurate and up-to-date employee records in the Human Resources Information System (HRIS).
• Conduct regular data audits to ensure data integrity, accuracy, and compliance.
• Generate standard People Operations reports and workforce metrics as required.
• Support HRIS enhancements, workflow improvements, and system administration activities.
• Serve as the primary point of contact for general People Operations inquiries.
• Assist employees with onboarding portals, HR systems, and required forms.
• Assist with the preparation and completion of pre-employment documentation.
• Coordinate background screening activities with relevant providers and stakeholders.
• Facilitate seamless handovers between Talent Acquisition and People Operations.
• Verify and communicate accurate new employee information to relevant stakeholders.
• Maintain employee files in accordance with data protection and record retention requirements.
• Monitor visa expiration dates, fixed-term contracts, and other compliance-related deadlines.
• Support internal audits and compliance reviews.