[Hiring] HR Data Specialist @UF Health

Role Description

Join UF Health as an HR Data Specialist and play a critical role in maintaining the integrity of workforce data that supports thousands of team members across the organization.

The HR Data Specialist is responsible for the accurate and timely maintenance of employee data within the UF Health PeopleSoft HCM system. This role operates at an enterprise system level, ensuring data integrity, compliance with organizational policies and regulatory requirements, and alignment with standardized HR processes.

This role serves as a key steward of workforce data, supporting HR operations, reporting, and downstream processes by maintaining high standards of accuracy, audit readiness, and confidentiality. This role requires strong attention to detail, deep understanding of HR data structures, and the ability to manage sensitive information with the highest level of discretion.

Responsibilities

• Maintain and update employee records within the PeopleSoft HCM system, ensuring accuracy, completeness, and data integrity.
• Process HR transactions related to hires, transfers, promotions, compensation changes, terminations, and organizational updates.
• Audit and validate employee data to ensure compliance with organizational policies, regulatory requirements, and HR standards.
• Research, troubleshoot, and resolve data discrepancies in a timely manner.
• Support HR reporting, workforce analytics, and downstream business processes through accurate data management.
• Collaborate with HR, Payroll, Benefits, Talent Acquisition, and departmental leaders to ensure accurate employee information.
• Maintain confidentiality of sensitive employee and organizational data.
• Assist with system testing, process improvements, and implementation of HR system enhancements.
• Support internal and external audits by providing accurate documentation and data validation.
• Develop and maintain process documentation, standard operating procedures, and data governance practices.
• Monitor data quality trends and recommend solutions to improve accuracy and efficiency.
• Provide exceptional customer service while responding to employee and stakeholder inquiries related to HR data and transactions.

Enterprise-wide responsibilities

• Support multiple UF Health markets and applying standardized workforce data practices.
• Research complex employee job and position discrepancies, identifying root causes, and coordinating resolutions.
• Partnering with Talent Acquisition, HR Business Partners, Payroll, Benefits, HRIS, and other operational partners.
• May support Job Data, Position Data, Compliance, and other workforce administration functions based on operational needs.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, Information Systems, or a related field preferred.
• 3+ years of experience working in PeopleSoft HCM or a similar enterprise Human Resources Information System (HRIS).
• Demonstrates strong written and verbal communication skills, with the confidence and professionalism to interact effectively with individuals at all levels of the organization, including leadership.
• Exercises sound judgment, diplomacy, and tact when addressing sensitive matters, resolving concerns, and navigating challenging conversations while maintaining positive working relationships.
• Proficiency within PeopleSoft, Excel, reporting, and the ability to learn other HRIS/HCM applications.