[Hiring] HR Assistant @Textbook Painting

Role Description

Join Our Team: Human Resources Assistant

• Recruiting & Resume Screening:
  • Review incoming resumes and applications from Indeed and other sources.
  • Screen candidates based on minimum qualifications and cultural alignment with Textbook Painting's core values.
  • Maintain accurate applicant data in shared spreadsheets and Google Drive.
  • Assist in drafting and posting job ads based on provided templates.
• Interview Scheduling & Coordination:
  • Schedule interviews using Google Calendar, JustCall, and Zoom.
  • Send confirmations, reminders, and follow-ups to candidates and managers.
  • Coordinate with multiple team members across time zones to ensure smooth interview flow.
  • Prepare summary notes for each candidate ahead of manager interviews.
• First-Round Video Interviews:
  • Occasionally conduct structured initial screening interviews using a provided script and scorecard.
  • Evaluate candidate responses objectively based on the rubric.
  • Record short summaries and recommendations for the HR Generalist.
• Onboarding Administration:
  • Manage communication with new hires after offer acceptance.
  • Coordinate completion of onboarding documents in Gusto and ensure compliance.
  • Assist with scheduling pre-employment requirements such as background checks or drug tests.
  • Prepare and send welcome emails and Day 1 instructions to new employees.
• General HR & Administrative Support:
  • Organize and maintain HR files in Google Drive following data security best practices.
  • Provide administrative support for HR, tracking spreadsheets, and follow-ups.
  • Assist with HR communication and employee engagement initiatives such as surveys and event reminders.
  • Support internal communication via Slack and maintain HR inbox organization.

We offer a collaborative work environment where your skills will make a direct impact on our company's success. You'll have the opportunity to work with a caring team while developing your professional expertise.

Ready to join our team? Submit your resume and a brief recording highlighting your relevant experience.

Company Description